CenterLine Dressage
Archived minutes of CLD Board Meetings.
November 5, 2011 CLD Board Meeting
President Alice Martin called the meeting to order at 2:10 p.m on November 5, 2011.
Members present: Alice Martin, Katie Keim, Kathi Cannon, Paula Briney, Kate Fleming-Kuhn, Martin Kuhn, Kelly Griffith, Judy Nordstrom, Leslie Burket, Marilyn Weber, and Nancy Simpson. Marie Meadows joined via telephone for the presentation of the Treasurer’s report. Janet Fitch joined via telephone.
Treasurer: Marie Meadows answered questions related to her electronic submission of the Treasurer’s report. It was suggested that whenever a bill or receipt or check is sent to the club Treasurer, the sender should include a note of explanation so that the Treasurer will know how to categorize items. The final bills related to Classic will be reflected in the next report. The checkbook balance as of Nov. 4 2011 was $18,155.62. There was discussion of our Fiscal Year. Some members thought it was Jan-December. However, the Bylaws state our Fiscal Year runs from November to October.
Membership: Alice reported for Anne Scrivner that our official total is 93 members. It was noted that our numbers are decreasing, down from 108 one year ago. This is partly due to the way USDF has structured participating memberships and GMO memberships. The number of members determines how many votes CLD gets at the annual USDF meeting. For the convention in Dec. 2011 (San Diego) CLD will have 3 votes. Judy Nordstrom is our CLD Delegate.
Newsletter: Kathi Cannon reported that she has submitted the draft to Martin. The newsletter will be out soon.
Website: Martin Kuhn reported that 3 newsletters had been distributed since the Sept. 24 meeting. About 50% have been opened. The mailing list has 171 addresses.
Facebook: Jordan Meadows was not present. Kathi Cannon has been posting to our Facebook page and reported 157 ‘friends’ on our list.
Awards: Marilyn Weber showed us the saddle pads which will be awarded this year. All agreed they are high quality and nicely embroidered. There was discussion of the number needed and how to order more. There was further discussion on possibly varying next year to include items like coolers. Of the number of test scores submitted to Marilyn, five submissions were not eligible. Fifty submissions were eligible. Test scores were submitted for all levels, from Introductory through Grand Prix. There was discussion on the clarity of the Awards Rules. The information on the CLD website will be edited to reflect changes that may have been made at Board meetings and recorded in the Minutes. One horse and rider combination CAN win more than one saddle pad. For example, if one horse/rider combination wins Third, Fourth, and Prix St. George High Point, that rider will be awarded three saddle pads (or whatever item we choose to offer in the future). One CANNOT mix schooling show results with recognized show results. Effective next year schooling show submissions will only be accepted through Second Level. The show year ends on Sept. 30.
SYMPOSIUM: Kate Fleming-Kuhn explained that due to Col. Carde’s illness, we will have Sarah Geike for Education Days, November 11-13. The clinic is filled. All but one rider who had signed up for Colonel Carde were able to change to the weekend dates for the Geike Clinic. Emily Wagner is available to come to do a clinic on Dec. 3-4, 2011. Paula Briney suggested that we have her in early Spring 2012 instead. A clinic in mid-March would be a good start to the show season and serve as an incentive. Kate has arranged for Susanne von Dietze to come to StarWest on Dec. 10-11. She will do a two day clinic and may be a speaker at the Christmas Party. The exact expenses are unknown at this time because CLD will be sharing her airfare with other organizations. (We will be charged no more than $150 per day of clinic. This information was received after the meeting.) Discussion followed on who would be the sponsor of this clinic. It was decided that CLD would sponsor. No one is hired yet for the 2012 Education Day Symposium.
GRASSROOTS: Kelly Griffith and Janet Fitch volunteered to look into arrangements for a Coordinator in the Champaign area.
Awards dinner: As of Nov. 5 Paula had 45 reservations. Martin will send an email to those winning awards, to encourage them to attend. We discussed the names of those getting a complimentary dinner.
Inter-Club Coordinator: Leslie Burket took care of notifying area clubs about the change from Col. Carde to Sarah Geike. Youth Events: Nothing is final yet. Consideration is being given to Emily Wagner and Melanie Michalak and a joint program with Pony Club.
Charities: Alice Martin reported on the visit made to Refuge Ranch by Leslie, Deb Porter, and herself. They reported that the facility made a good impression on them, that the Ranch has an organized Board of Directors, and other community supporters.
Several questions were raised which needed further research. We discussed the terms for giving them a share of profits from Classic IF we decide to partner with them. There was discussion on whether they would provide volunteers, if they would sell sponsorships, what percentage would be given. Fifty percent if workers for the show were provided and twenty-five percent if not. Katie Keim volunteered to look into financial filings. Paula Briney agreed to speak with the Executive Director of the Illinois Horse Council. No agreement was reached. Martin suggested and all agreed that we table this matter until the next meeting.
Sponsorship: Nancy and Alice reported that one sponsorship was given to the show secretary at Classic, but not forwarded to the Sponsorship Chair. We will see that the 2012 program provides them with a class sponsorship for $25.
Anniversary: Alice reported that Anne Scrivner is working on a movie for the 2012 Awards Banquet, November 12. All are encouraged to contribute pictures and videos, including ‘bloopers.’ Anne has agreed to scan photos and return them. She asks that film be provided in a digital format.
New Business: Frank Bowman, Exec. Director of the Illinois Horse Council communicated with Paula Briney regarding the CLD list of members. Apparently clubs must agree to share their membership lists with IHC when becoming a ‘partner’ or affiliated organization.
Election of Officers: Secretary Nancy Simpson announced that the four nominees for the Board, Paula Briney, Katie Keim, Judy Nordstrom, and Nancy Simpson were elected. Alice Martin reported that the Nominating Committee had met and suggests the following: Nancy Simpson, President; Judy Nordstrom, Vice-President; Deb Porter, Secretary; and Katie Keim, Treasurer. The nominated slate was elected unanimously.
It was suggested that in 2012 we return to the use of a paper ballot as a way to increase the number of votes cast for the election of Directors. The next meeting will be January 28 at StarWest at 2:00 p.m. The meeting adjourned at 4:10 p.m.
Addendum: After the meeting adjourned, the Board communicated via email on the membership fees and whether or not to raise them. Judy Nordstrom moved and Paula Briney seconded that adult membership be increased to $45.00 and family membership be increased to $65.00, because USDF had increased their dues for each GMO member. [Junior membership would remain at $25.00] Discussion followed. The motion was amended to specify that the change take effect on January 1, 2012. The motion passed, with 7 Aye votes cast by 6:00 pm on November 8. Effective January 1, 2012, membership fees will be increased to $45.00 single adult membership and $65.00 family membership. Respectfully submitted, Nancy Simpson.
Members present: Alice Martin, Katie Keim, Kathi Cannon, Paula Briney, Kate Fleming-Kuhn, Martin Kuhn, Kelly Griffith, Judy Nordstrom, Leslie Burket, Marilyn Weber, and Nancy Simpson. Marie Meadows joined via telephone for the presentation of the Treasurer’s report. Janet Fitch joined via telephone.
Treasurer: Marie Meadows answered questions related to her electronic submission of the Treasurer’s report. It was suggested that whenever a bill or receipt or check is sent to the club Treasurer, the sender should include a note of explanation so that the Treasurer will know how to categorize items. The final bills related to Classic will be reflected in the next report. The checkbook balance as of Nov. 4 2011 was $18,155.62. There was discussion of our Fiscal Year. Some members thought it was Jan-December. However, the Bylaws state our Fiscal Year runs from November to October.
Membership: Alice reported for Anne Scrivner that our official total is 93 members. It was noted that our numbers are decreasing, down from 108 one year ago. This is partly due to the way USDF has structured participating memberships and GMO memberships. The number of members determines how many votes CLD gets at the annual USDF meeting. For the convention in Dec. 2011 (San Diego) CLD will have 3 votes. Judy Nordstrom is our CLD Delegate.
Newsletter: Kathi Cannon reported that she has submitted the draft to Martin. The newsletter will be out soon.
Website: Martin Kuhn reported that 3 newsletters had been distributed since the Sept. 24 meeting. About 50% have been opened. The mailing list has 171 addresses.
Facebook: Jordan Meadows was not present. Kathi Cannon has been posting to our Facebook page and reported 157 ‘friends’ on our list.
Awards: Marilyn Weber showed us the saddle pads which will be awarded this year. All agreed they are high quality and nicely embroidered. There was discussion of the number needed and how to order more. There was further discussion on possibly varying next year to include items like coolers. Of the number of test scores submitted to Marilyn, five submissions were not eligible. Fifty submissions were eligible. Test scores were submitted for all levels, from Introductory through Grand Prix. There was discussion on the clarity of the Awards Rules. The information on the CLD website will be edited to reflect changes that may have been made at Board meetings and recorded in the Minutes. One horse and rider combination CAN win more than one saddle pad. For example, if one horse/rider combination wins Third, Fourth, and Prix St. George High Point, that rider will be awarded three saddle pads (or whatever item we choose to offer in the future). One CANNOT mix schooling show results with recognized show results. Effective next year schooling show submissions will only be accepted through Second Level. The show year ends on Sept. 30.
SYMPOSIUM: Kate Fleming-Kuhn explained that due to Col. Carde’s illness, we will have Sarah Geike for Education Days, November 11-13. The clinic is filled. All but one rider who had signed up for Colonel Carde were able to change to the weekend dates for the Geike Clinic. Emily Wagner is available to come to do a clinic on Dec. 3-4, 2011. Paula Briney suggested that we have her in early Spring 2012 instead. A clinic in mid-March would be a good start to the show season and serve as an incentive. Kate has arranged for Susanne von Dietze to come to StarWest on Dec. 10-11. She will do a two day clinic and may be a speaker at the Christmas Party. The exact expenses are unknown at this time because CLD will be sharing her airfare with other organizations. (We will be charged no more than $150 per day of clinic. This information was received after the meeting.) Discussion followed on who would be the sponsor of this clinic. It was decided that CLD would sponsor. No one is hired yet for the 2012 Education Day Symposium.
GRASSROOTS: Kelly Griffith and Janet Fitch volunteered to look into arrangements for a Coordinator in the Champaign area.
Awards dinner: As of Nov. 5 Paula had 45 reservations. Martin will send an email to those winning awards, to encourage them to attend. We discussed the names of those getting a complimentary dinner.
Inter-Club Coordinator: Leslie Burket took care of notifying area clubs about the change from Col. Carde to Sarah Geike. Youth Events: Nothing is final yet. Consideration is being given to Emily Wagner and Melanie Michalak and a joint program with Pony Club.
Charities: Alice Martin reported on the visit made to Refuge Ranch by Leslie, Deb Porter, and herself. They reported that the facility made a good impression on them, that the Ranch has an organized Board of Directors, and other community supporters.
Several questions were raised which needed further research. We discussed the terms for giving them a share of profits from Classic IF we decide to partner with them. There was discussion on whether they would provide volunteers, if they would sell sponsorships, what percentage would be given. Fifty percent if workers for the show were provided and twenty-five percent if not. Katie Keim volunteered to look into financial filings. Paula Briney agreed to speak with the Executive Director of the Illinois Horse Council. No agreement was reached. Martin suggested and all agreed that we table this matter until the next meeting.
Sponsorship: Nancy and Alice reported that one sponsorship was given to the show secretary at Classic, but not forwarded to the Sponsorship Chair. We will see that the 2012 program provides them with a class sponsorship for $25.
Anniversary: Alice reported that Anne Scrivner is working on a movie for the 2012 Awards Banquet, November 12. All are encouraged to contribute pictures and videos, including ‘bloopers.’ Anne has agreed to scan photos and return them. She asks that film be provided in a digital format.
New Business: Frank Bowman, Exec. Director of the Illinois Horse Council communicated with Paula Briney regarding the CLD list of members. Apparently clubs must agree to share their membership lists with IHC when becoming a ‘partner’ or affiliated organization.
Election of Officers: Secretary Nancy Simpson announced that the four nominees for the Board, Paula Briney, Katie Keim, Judy Nordstrom, and Nancy Simpson were elected. Alice Martin reported that the Nominating Committee had met and suggests the following: Nancy Simpson, President; Judy Nordstrom, Vice-President; Deb Porter, Secretary; and Katie Keim, Treasurer. The nominated slate was elected unanimously.
It was suggested that in 2012 we return to the use of a paper ballot as a way to increase the number of votes cast for the election of Directors. The next meeting will be January 28 at StarWest at 2:00 p.m. The meeting adjourned at 4:10 p.m.
Addendum: After the meeting adjourned, the Board communicated via email on the membership fees and whether or not to raise them. Judy Nordstrom moved and Paula Briney seconded that adult membership be increased to $45.00 and family membership be increased to $65.00, because USDF had increased their dues for each GMO member. [Junior membership would remain at $25.00] Discussion followed. The motion was amended to specify that the change take effect on January 1, 2012. The motion passed, with 7 Aye votes cast by 6:00 pm on November 8. Effective January 1, 2012, membership fees will be increased to $45.00 single adult membership and $65.00 family membership. Respectfully submitted, Nancy Simpson.
September 24, 2011 Meeting
President Alice Martin called the meeting to order at 2:10 p.m on September 24, 2011.
Members present: Alice Martin, Pinky Noll, Leslie Burket, Kathi Cannon, Kate Fleming-Kuhn, Martin Kuhn, Deb Porter, Brigitte Franzen, Kelly Griffith, Marilyn Weber, and Nancy Simpson. Marie Meadows, Janet Fitch, Elena Voigt, and Paula Briney joined for at least part of the meeting via telephone. We welcomed a guest, Mary Anne Barnett, RN, who has generously and graciously agreed to replace Kathi Cannon as Safety Officer for three rated shows. Kathi plans to show next year which would conflict with acting as Safety Officer.
Treasurer: Marie Meadows reported on some income and expenses related to Classic. A final accounting is expected soon. The total number of rides was down 51 rides which translated to less income. Marie will be sending out the prize money checks soon. Sponsorships for 2011 Classic totaled $1,275.00. Nancy Simpson will mail Marie paperwork from the State Fairgrounds as receipts for money already paid earlier for 2011 Classic expenses. The expected profit is about $3,000.00.
Membership: Alice reported for Anne Scrivner. Membership remains at 94. A discussion followed on our membership numbers. At one time we had over 200 members. As our totals go down we get fewer USDF votes. For every 25 members, we get one vote at convention. During our 40th Anniversary Year (2012) we hope to get more members.
Newsletter: Kathi Cannon reported that the October newsletter is in process. Marilyn asked that a reminder be included for members to send in their 2011 scores for the Awards program. The ballot is ready for publication.
Website: Martin Kuhn reported that we had over 1800 visitors to the CLD website in the past month, which is an increase. Over 50% of subscribers opened the last newsletter, which is better than usual. Facebook: Jordan Meadows was not present. Kathi Cannon suggested that others have permission to make posts to the Facebook page as a way to keep it current.
Awards: Marilyn reported that she has received the saddle pads but that it is not certain yet who will be doing the embroidery. Plates have been ordered. She commented that each year it is a problem to get people to send in their scores by the deadline.
Classic: John Simpson was not present. Nancy will mail receipts for the monies paid the Illinois State Fairgrounds for Classic expenses. Alice Martin noted that Judy Nordstrom has agreed to be the assistant volunteer coordinator to assist Deb with Classic and to be responsible for the volunteers at IceBreaker and FireCracker schooling shows. We congratulated Deb on the excellent job she did with organizing Classic volunteers.
GRASSROOTS: Kelly Griffith is now the Barn Manager at StarWest. We need to find someone from the Champaign area to fill this position. Several members were mentioned. Janet Fitch will telephone and report back.
Show Safety: We thanked Mary Anne Barnett for accepting this position. Kathi Cannon will work with her to explain the responsibilities.
Youth: At the present time there is no scheduled Fall event for our Youth and AA members. However, Kate mentioned that Emily Wagner is still interested in offering CLD a two-day clinic. Kate will check with her on possible dates. Paula and Marilyn will report later on details if a clinic can be arranged.
Awards dinner: Paula Briney reported via telephone. We discussed the menu choices. We agreed to keep the cost at $25.00, rather than include a beef entrée which increased the price to $30.00. We will have Turtle Cheesecake (life is short, eat dessert first), a choice of pork or chicken entrée, along with a vegetarian option. Paula will confirm menu choices with Illini Country Club and prepare invitations.
Inter-Club Coordinator: Leslie has distributed the flyer for the Col. Carde Clinic Nov. 8, 9, and 10, 2011.
Symposium: Kate Fleming-Kuhn reported. We will not have Lilo Fore in 2012 due to scheduling conflicts. Leslie suggested Catherine Haddad, who will be returning to the United States after living abroad.
CHARITIES: Deb Porter presented a report on her interview with and visit to Refuge Ranch. The Ranch is hosting a Chili Cook-off on Sat. Oct. 1. (Refuge Ranch is located at 3845 Delay Road, Pawnee, IL 62558. Their Mane Event runs from 3-8 p.m. with pony rides from 3-4:45 and a silent auction from 3-6 p.m.) Alice, Deb, and Leslie will attend and report back. Other members are encouraged to attend also. We need to discuss and vote on what percentage of Classic profits will be given to what charity at our next meeting.
40th Anniversary: Alice discussed her written report which had been distributed electronically prior to our meeting. She has been in touch with several of the founding members. Elaine Powell Gibala, who had a barn in the Champaign area, and Genelle Royer, who brought her students from the Peoria areas, plan to attend. We envision events all during 2012 such as anniversary cakes at our shows. Alice suggested that we consider contributing $4,000 to the Dressage Foundation, with which we have had a long history. They have helped us in the past: they contributed to our program at the first Horse Fair, they have supported us with some of our more expensive clinics, and we in turn have made contributions to them. We will discuss giving extra money from our club to any individual receiving a grant from the Foundation in 2012, with a note explaining our club and in celebration of our 40th Anniversary. The “gala” will be at the 2012 Awards Banquet. Locations were discussed. The Artisan’s Building at the Fairgrounds is already booked. We will investigate holding it at Fraase Farm in a heated tent.
Nominating Committee: Alice reported that a slate of directors has been chosen. Paula Briney, Nancy Simpson, Katie Keim and Judy Nordstrom will be on the Ballot. Officers will be chosen by the Board on Nov. 5th. Annual Reports are required from the Officers and Committee Chairs, also on Nov. 5, and will be presented at the Annual Meeting.
Next Meeting: Sat. November 5, 2011 at StarWest, 2:00 pm
Meeting adjourned at 3:40 pm
Respectfully submitted, Nancy Simpson, Secretary
Members present: Alice Martin, Pinky Noll, Leslie Burket, Kathi Cannon, Kate Fleming-Kuhn, Martin Kuhn, Deb Porter, Brigitte Franzen, Kelly Griffith, Marilyn Weber, and Nancy Simpson. Marie Meadows, Janet Fitch, Elena Voigt, and Paula Briney joined for at least part of the meeting via telephone. We welcomed a guest, Mary Anne Barnett, RN, who has generously and graciously agreed to replace Kathi Cannon as Safety Officer for three rated shows. Kathi plans to show next year which would conflict with acting as Safety Officer.
Treasurer: Marie Meadows reported on some income and expenses related to Classic. A final accounting is expected soon. The total number of rides was down 51 rides which translated to less income. Marie will be sending out the prize money checks soon. Sponsorships for 2011 Classic totaled $1,275.00. Nancy Simpson will mail Marie paperwork from the State Fairgrounds as receipts for money already paid earlier for 2011 Classic expenses. The expected profit is about $3,000.00.
Membership: Alice reported for Anne Scrivner. Membership remains at 94. A discussion followed on our membership numbers. At one time we had over 200 members. As our totals go down we get fewer USDF votes. For every 25 members, we get one vote at convention. During our 40th Anniversary Year (2012) we hope to get more members.
Newsletter: Kathi Cannon reported that the October newsletter is in process. Marilyn asked that a reminder be included for members to send in their 2011 scores for the Awards program. The ballot is ready for publication.
Website: Martin Kuhn reported that we had over 1800 visitors to the CLD website in the past month, which is an increase. Over 50% of subscribers opened the last newsletter, which is better than usual. Facebook: Jordan Meadows was not present. Kathi Cannon suggested that others have permission to make posts to the Facebook page as a way to keep it current.
Awards: Marilyn reported that she has received the saddle pads but that it is not certain yet who will be doing the embroidery. Plates have been ordered. She commented that each year it is a problem to get people to send in their scores by the deadline.
Classic: John Simpson was not present. Nancy will mail receipts for the monies paid the Illinois State Fairgrounds for Classic expenses. Alice Martin noted that Judy Nordstrom has agreed to be the assistant volunteer coordinator to assist Deb with Classic and to be responsible for the volunteers at IceBreaker and FireCracker schooling shows. We congratulated Deb on the excellent job she did with organizing Classic volunteers.
GRASSROOTS: Kelly Griffith is now the Barn Manager at StarWest. We need to find someone from the Champaign area to fill this position. Several members were mentioned. Janet Fitch will telephone and report back.
Show Safety: We thanked Mary Anne Barnett for accepting this position. Kathi Cannon will work with her to explain the responsibilities.
Youth: At the present time there is no scheduled Fall event for our Youth and AA members. However, Kate mentioned that Emily Wagner is still interested in offering CLD a two-day clinic. Kate will check with her on possible dates. Paula and Marilyn will report later on details if a clinic can be arranged.
Awards dinner: Paula Briney reported via telephone. We discussed the menu choices. We agreed to keep the cost at $25.00, rather than include a beef entrée which increased the price to $30.00. We will have Turtle Cheesecake (life is short, eat dessert first), a choice of pork or chicken entrée, along with a vegetarian option. Paula will confirm menu choices with Illini Country Club and prepare invitations.
Inter-Club Coordinator: Leslie has distributed the flyer for the Col. Carde Clinic Nov. 8, 9, and 10, 2011.
Symposium: Kate Fleming-Kuhn reported. We will not have Lilo Fore in 2012 due to scheduling conflicts. Leslie suggested Catherine Haddad, who will be returning to the United States after living abroad.
CHARITIES: Deb Porter presented a report on her interview with and visit to Refuge Ranch. The Ranch is hosting a Chili Cook-off on Sat. Oct. 1. (Refuge Ranch is located at 3845 Delay Road, Pawnee, IL 62558. Their Mane Event runs from 3-8 p.m. with pony rides from 3-4:45 and a silent auction from 3-6 p.m.) Alice, Deb, and Leslie will attend and report back. Other members are encouraged to attend also. We need to discuss and vote on what percentage of Classic profits will be given to what charity at our next meeting.
40th Anniversary: Alice discussed her written report which had been distributed electronically prior to our meeting. She has been in touch with several of the founding members. Elaine Powell Gibala, who had a barn in the Champaign area, and Genelle Royer, who brought her students from the Peoria areas, plan to attend. We envision events all during 2012 such as anniversary cakes at our shows. Alice suggested that we consider contributing $4,000 to the Dressage Foundation, with which we have had a long history. They have helped us in the past: they contributed to our program at the first Horse Fair, they have supported us with some of our more expensive clinics, and we in turn have made contributions to them. We will discuss giving extra money from our club to any individual receiving a grant from the Foundation in 2012, with a note explaining our club and in celebration of our 40th Anniversary. The “gala” will be at the 2012 Awards Banquet. Locations were discussed. The Artisan’s Building at the Fairgrounds is already booked. We will investigate holding it at Fraase Farm in a heated tent.
Nominating Committee: Alice reported that a slate of directors has been chosen. Paula Briney, Nancy Simpson, Katie Keim and Judy Nordstrom will be on the Ballot. Officers will be chosen by the Board on Nov. 5th. Annual Reports are required from the Officers and Committee Chairs, also on Nov. 5, and will be presented at the Annual Meeting.
Next Meeting: Sat. November 5, 2011 at StarWest, 2:00 pm
Meeting adjourned at 3:40 pm
Respectfully submitted, Nancy Simpson, Secretary
August 13, 2011 Meeting
President Alice Martin called the meeting to order at 2:10 p.m on August 13, 2011.
Members present: Alice Martin, Pinky Noll, Leslie Burket, Kathi Cannon, Janet Fitch, Kate Fleming-Kuhn, Martin Kuhn, John Simpson and Nancy Simpson; Paula Briney joined for a part via telephone.
Treasurer: lice distributed a report prepared by Marie Meadows. So far we have received $1,035.00 for Classic sponsorships. Ending balance in the checkbook is $20,650.00. More checks for Classic entries are expected.
Membership: Alice reported for Anne Scrivner. We have 2 new Junior members for a total of 92 members.
Newsletter: Kathi Cannon reported that the August newsletter is finished and has been, as of that morning, distributed.
Website: Martin reported we have 172 people on our email list. About 33% regularly open the notice of additions to the website.
Facebook: Alice reported for Jordan Meadows. 143 fans. Three updates in the last 30 days.
Awards: No new report.
Scholarship: Kate reported that we will have Col. Carde for Education Days on November 8, 9, and 10, 2011. Lilo Fore may agree to do the 2012 Education Day, but it is not final. Janice Dulak, author of Pilates for the Dressage Rider, was mentioned as a possible clinician for a future date. Alice received an email from a person in Utah who may bring a group to audit the Carde clinic. We discussed which meals to offer during the clinic. Because the minimum number of servings required by Hamilton Catering is 20, we may ask for volunteers to bring lunch food instead. We cannot guarantee 20 people attending the lunches held on weekdays. The Awards Dinner will be on Sat. Nov. 12, 2011. Col. Carde will not be present.
Symposium: Kate reported that we will have Col. Carde for Education Days on November 8, 9, and 10, 2011. Lilo Fore may agree to do the 2012 Education Day, but it is not final. Janice Dulak, author of Pilates for the Dressage Rider, was mentioned as a possible clinician for a future date. Alice received an email from a person in Utah who may bring a group to audit the Carde clinic. We discussed which meals to offer during the clinic. Because the minimum number of servings required by Hamilton Catering is 20, we may ask for volunteers to bring lunch food instead. We cannot guarantee 20 people attending the lunches held on weekdays. The Awards Dinner will be on Sat. Nov. 12, 2011. Col. Carde will not be present.
Classic: John Simpson reported. Paula Briney joined via telephone. John Simpson will check with USDF to see if we must report to them in advance if we make any changes to the way in which we set criteria for High Point or special awards given at one of our shows. We all agreed that whatever we decide it should be printed in the program to avoid any misunderstandings. We discussed a requirement for a minimum score of 60% for all of the High Point Awards offered at Classic I and II. We agreed that we do not need to require a minimum number of entries in a Class in order for a High Point Award to be given. There will be a Friday night dinner provided by Pinky and Jon Noll and Nancy and John Simpson. The Saturday night dinner will be catered by Hamilton’s. We estimate 120 people may be present at each dinner. The two judges are arriving on the same flight on Friday evening; Nancy Simpson will pick them up. Bill Solyntjes will stay until Monday morning. We discussed Cheryl Holekamp as a third judge if needed; she would judge 4th level classes without charging a fee because she is working on her “S” designation. Total entries are down somewhat – - about 30 to 40 fewer rides.
GRASSROOTS: With Kelly Griffith’s impending move we need a new Grassroots volunteer. Kelly is trying to recruit one in the Champaign area.
Show Safety: Kathi Cannon reported that she is prepared for Classic. She will arrive at the Fairgrounds at 7:30 a.m. Saturday August 27.
Youth: Nothing new to report. Alice suggested we need to plan another event for juniors and/or adult amateurs.
Inter-Club Coordinator: Leslie Burket has distributed a note about shows and will distribute the Col. Carde flyer for Education Day.
Miscellaneous Discussion followed on a variety of topics: -We decided $6.00 would be a reasonable fee to charge for lunches during the Symposium clinic days with Col. Carde. -Deb Porter has not yet been able to set a time to meet with staff at Refuge Ranch. -Runners are still needed for Classic. -USDF Convention: we would like to send one of our members who has never before attended. Several names were mentioned. The Convention will be in San Diego, CA. Marilyn Weber, Kate Fleming-Kuhn and Martin Kuhn will attend. Paula Briney will attend as a “Participating Delegate.”
40th Anniversary: Nothing new to report.
Nominating Committee: The Board is comprised of 12 members. Four members need to be elected in Oct. 2012. At least three people are needed on the Nominating Committee, one of whom is required to be the Secretary (Nancy Simpson). Alice will serve on the Nominating Committee and she will ask Deb Porter to be the third member of the committee. Anne Scrivner maintains a list of paid members.
Next Meeting: Sat. Sept. 24, 2011 at StarWest, 2:00 pm
Meeting adjourned at 3:20 pm
Respectfully submitted, Nancy Simpson, Secretary
Members present: Alice Martin, Pinky Noll, Leslie Burket, Kathi Cannon, Janet Fitch, Kate Fleming-Kuhn, Martin Kuhn, John Simpson and Nancy Simpson; Paula Briney joined for a part via telephone.
Treasurer: lice distributed a report prepared by Marie Meadows. So far we have received $1,035.00 for Classic sponsorships. Ending balance in the checkbook is $20,650.00. More checks for Classic entries are expected.
Membership: Alice reported for Anne Scrivner. We have 2 new Junior members for a total of 92 members.
Newsletter: Kathi Cannon reported that the August newsletter is finished and has been, as of that morning, distributed.
Website: Martin reported we have 172 people on our email list. About 33% regularly open the notice of additions to the website.
Facebook: Alice reported for Jordan Meadows. 143 fans. Three updates in the last 30 days.
Awards: No new report.
Scholarship: Kate reported that we will have Col. Carde for Education Days on November 8, 9, and 10, 2011. Lilo Fore may agree to do the 2012 Education Day, but it is not final. Janice Dulak, author of Pilates for the Dressage Rider, was mentioned as a possible clinician for a future date. Alice received an email from a person in Utah who may bring a group to audit the Carde clinic. We discussed which meals to offer during the clinic. Because the minimum number of servings required by Hamilton Catering is 20, we may ask for volunteers to bring lunch food instead. We cannot guarantee 20 people attending the lunches held on weekdays. The Awards Dinner will be on Sat. Nov. 12, 2011. Col. Carde will not be present.
Symposium: Kate reported that we will have Col. Carde for Education Days on November 8, 9, and 10, 2011. Lilo Fore may agree to do the 2012 Education Day, but it is not final. Janice Dulak, author of Pilates for the Dressage Rider, was mentioned as a possible clinician for a future date. Alice received an email from a person in Utah who may bring a group to audit the Carde clinic. We discussed which meals to offer during the clinic. Because the minimum number of servings required by Hamilton Catering is 20, we may ask for volunteers to bring lunch food instead. We cannot guarantee 20 people attending the lunches held on weekdays. The Awards Dinner will be on Sat. Nov. 12, 2011. Col. Carde will not be present.
Classic: John Simpson reported. Paula Briney joined via telephone. John Simpson will check with USDF to see if we must report to them in advance if we make any changes to the way in which we set criteria for High Point or special awards given at one of our shows. We all agreed that whatever we decide it should be printed in the program to avoid any misunderstandings. We discussed a requirement for a minimum score of 60% for all of the High Point Awards offered at Classic I and II. We agreed that we do not need to require a minimum number of entries in a Class in order for a High Point Award to be given. There will be a Friday night dinner provided by Pinky and Jon Noll and Nancy and John Simpson. The Saturday night dinner will be catered by Hamilton’s. We estimate 120 people may be present at each dinner. The two judges are arriving on the same flight on Friday evening; Nancy Simpson will pick them up. Bill Solyntjes will stay until Monday morning. We discussed Cheryl Holekamp as a third judge if needed; she would judge 4th level classes without charging a fee because she is working on her “S” designation. Total entries are down somewhat – - about 30 to 40 fewer rides.
GRASSROOTS: With Kelly Griffith’s impending move we need a new Grassroots volunteer. Kelly is trying to recruit one in the Champaign area.
Show Safety: Kathi Cannon reported that she is prepared for Classic. She will arrive at the Fairgrounds at 7:30 a.m. Saturday August 27.
Youth: Nothing new to report. Alice suggested we need to plan another event for juniors and/or adult amateurs.
Inter-Club Coordinator: Leslie Burket has distributed a note about shows and will distribute the Col. Carde flyer for Education Day.
Miscellaneous Discussion followed on a variety of topics: -We decided $6.00 would be a reasonable fee to charge for lunches during the Symposium clinic days with Col. Carde. -Deb Porter has not yet been able to set a time to meet with staff at Refuge Ranch. -Runners are still needed for Classic. -USDF Convention: we would like to send one of our members who has never before attended. Several names were mentioned. The Convention will be in San Diego, CA. Marilyn Weber, Kate Fleming-Kuhn and Martin Kuhn will attend. Paula Briney will attend as a “Participating Delegate.”
40th Anniversary: Nothing new to report.
Nominating Committee: The Board is comprised of 12 members. Four members need to be elected in Oct. 2012. At least three people are needed on the Nominating Committee, one of whom is required to be the Secretary (Nancy Simpson). Alice will serve on the Nominating Committee and she will ask Deb Porter to be the third member of the committee. Anne Scrivner maintains a list of paid members.
Next Meeting: Sat. Sept. 24, 2011 at StarWest, 2:00 pm
Meeting adjourned at 3:20 pm
Respectfully submitted, Nancy Simpson, Secretary
July 9, 2011 Meeting
President Alice Martin called the meeting to order at 2:10 p.m on July 9, 2011.
Members present: Alice Martin, Deb Porter, Pinky Noll, Marie Meadows, Leslie Burket, Janet Fitch, Kate Fleming Kuhn, Martin Kuhn, John Simpson and Nancy Simpson.
Treasurer: Marie Meadows reported the checkbook balance is $9,302.26. We discussed increased cost to the accountant for the work done on taxes. John Simpson will check to see if we can find someone else at a lower fee for the 2011 taxes. Marie suggested that we will need to increase membership fees for 2012 because we have to send more money to USDF.
FireCracker: Alice reported that this show did make a small profit due, in part, to the clinic the following day given by the judge, Amanda Johnson. The clinic fee for CLD Juniors was $45.00, CLD Adults, $75.00, and non-members, $85.00. She was well liked and will most likely be invited back. If so, we discussed promoting the clinic to adult amateurs in addition to youth. Kathi Cannon generously donated polo wraps to be used as awards at FireCracker. It was decided that next year there will be a High Point Junior award and a High Point Adult Amateur (rather than a High Point Junior and a High Point Training Level). This eliminates the possibility of one person winning both high point awards which has happened for at least two years running.
Membership: Alice reported for Anne Scrivner. We now have 87 members plus two additional juniors who joined at Firecracker.
Newsletter: Kathi Cannon was not present. Martin reported that he is about ready to send out the July issue of The Reader. It goes out to 171 people. We asked Martin to add the names of the GMO newsletter editors for the clubs in our vicinity (those clubs on Leslie’s list).
Website: Martin Kuhn reported that we now have 171 members of the email newsletter. Consistently we’re getting about 1/3 of those receiving the newsletter to actually open the email.
Facebook: Alice reported for Jordan Meadows. In June we had a 140% increase in Facebook members.
Awards: Alice reported that she plans to re-do the CLD logo to correct poor proportion in the horse’s legs. It will be embroidered on the High Pt. saddle pads to be awarded at the annual Awards Banquet for each level. Marie has received a bill for the saddle pads and will discuss it with Paula and Marilyn.
Scholarship: Janet Fitch has finished her article, which will appear in one of the interim updates of the newsletter since the July issue is already full.
Symposium: Kate reported that we will have Col. Carde for Education Days in November. Because he cannot clinic on the weekend days, (we split his airfare with New York and he cliniced here on the May weekend), he will clinic on Tuesday, Wednesday, Thursday, November 8-10. We discussed having him stay longer but are concerned about having enough rides to cover the expenses. He is best known for his work with passage, piaffe, and passage/piaffe transitions.
No one has been hired yet for 2012 Education Days. Kate mentioned possibly having Lilo Fore.
Classic: John Simpson reported that Classic preparation is well underway. He will finalize the details regarding the insurance. We discussed having Hamilton’s cater the dinner for exhibitors on Saturday night. The Club will pay. [We approved spending $7.00 per person, via email]. Club Officers will bring desserts. Friday night Pinky Noll will make Italian Beef, and John/Nancy Simpson will provide side dishes and dessert or cookies. One vendor is known to be coming. If we end up needing a third judge, Cheryl Holekamp may be an additional judge, at no expense, if she can judge Fourth Level tests in preparation for her “S” judging card.
Leslie Burket reported she is about to mail out her ‘mid-summer update’ to her list of contacts. She will include information on Col. Carde.
Charities: We discussed a visit to Refuge Ranch in the Rochester area. We are still looking for a charity to benefit from Classic in 2012. Deb Porter will find out details on a visit, and possibly holding a club meeting there.
Alice suggested we donate $200.00 to the Region II Young Rider Team and $200.00 to the Region II Junior Rider Team as CLD has a member, Allison Gerlt, who made this year’s Jr. Team. Janet motioned, Marie seconded. Motion passed unanimously.
Sponsorships: Nancy Simpson reported that she has mailed out requests to potential sponsors. Pinky suggested she put a notice in the newsletter.
The next meeting will be Sat. August 13, 2011 at 2:00 p.m. at StarWest. Meeting adjourned at 3:20 p.m.
Respectfully submitted, Nancy Simpson, Secretary
Members present: Alice Martin, Deb Porter, Pinky Noll, Marie Meadows, Leslie Burket, Janet Fitch, Kate Fleming Kuhn, Martin Kuhn, John Simpson and Nancy Simpson.
Treasurer: Marie Meadows reported the checkbook balance is $9,302.26. We discussed increased cost to the accountant for the work done on taxes. John Simpson will check to see if we can find someone else at a lower fee for the 2011 taxes. Marie suggested that we will need to increase membership fees for 2012 because we have to send more money to USDF.
FireCracker: Alice reported that this show did make a small profit due, in part, to the clinic the following day given by the judge, Amanda Johnson. The clinic fee for CLD Juniors was $45.00, CLD Adults, $75.00, and non-members, $85.00. She was well liked and will most likely be invited back. If so, we discussed promoting the clinic to adult amateurs in addition to youth. Kathi Cannon generously donated polo wraps to be used as awards at FireCracker. It was decided that next year there will be a High Point Junior award and a High Point Adult Amateur (rather than a High Point Junior and a High Point Training Level). This eliminates the possibility of one person winning both high point awards which has happened for at least two years running.
Membership: Alice reported for Anne Scrivner. We now have 87 members plus two additional juniors who joined at Firecracker.
Newsletter: Kathi Cannon was not present. Martin reported that he is about ready to send out the July issue of The Reader. It goes out to 171 people. We asked Martin to add the names of the GMO newsletter editors for the clubs in our vicinity (those clubs on Leslie’s list).
Website: Martin Kuhn reported that we now have 171 members of the email newsletter. Consistently we’re getting about 1/3 of those receiving the newsletter to actually open the email.
Facebook: Alice reported for Jordan Meadows. In June we had a 140% increase in Facebook members.
Awards: Alice reported that she plans to re-do the CLD logo to correct poor proportion in the horse’s legs. It will be embroidered on the High Pt. saddle pads to be awarded at the annual Awards Banquet for each level. Marie has received a bill for the saddle pads and will discuss it with Paula and Marilyn.
Scholarship: Janet Fitch has finished her article, which will appear in one of the interim updates of the newsletter since the July issue is already full.
Symposium: Kate reported that we will have Col. Carde for Education Days in November. Because he cannot clinic on the weekend days, (we split his airfare with New York and he cliniced here on the May weekend), he will clinic on Tuesday, Wednesday, Thursday, November 8-10. We discussed having him stay longer but are concerned about having enough rides to cover the expenses. He is best known for his work with passage, piaffe, and passage/piaffe transitions.
No one has been hired yet for 2012 Education Days. Kate mentioned possibly having Lilo Fore.
Classic: John Simpson reported that Classic preparation is well underway. He will finalize the details regarding the insurance. We discussed having Hamilton’s cater the dinner for exhibitors on Saturday night. The Club will pay. [We approved spending $7.00 per person, via email]. Club Officers will bring desserts. Friday night Pinky Noll will make Italian Beef, and John/Nancy Simpson will provide side dishes and dessert or cookies. One vendor is known to be coming. If we end up needing a third judge, Cheryl Holekamp may be an additional judge, at no expense, if she can judge Fourth Level tests in preparation for her “S” judging card.
Leslie Burket reported she is about to mail out her ‘mid-summer update’ to her list of contacts. She will include information on Col. Carde.
Charities: We discussed a visit to Refuge Ranch in the Rochester area. We are still looking for a charity to benefit from Classic in 2012. Deb Porter will find out details on a visit, and possibly holding a club meeting there.
Alice suggested we donate $200.00 to the Region II Young Rider Team and $200.00 to the Region II Junior Rider Team as CLD has a member, Allison Gerlt, who made this year’s Jr. Team. Janet motioned, Marie seconded. Motion passed unanimously.
Sponsorships: Nancy Simpson reported that she has mailed out requests to potential sponsors. Pinky suggested she put a notice in the newsletter.
The next meeting will be Sat. August 13, 2011 at 2:00 p.m. at StarWest. Meeting adjourned at 3:20 p.m.
Respectfully submitted, Nancy Simpson, Secretary
May 24, 2011 Meeting
President Alice Martin called the meeting to order at 5:15 p.m on May 24.
Members present: Alice Martin, Teri Morenz, Deb Porter, Marilyn Weber and Nancy Simpson. Janet Fitch joined via telephone. We did not have a quorum.
Treasurer: Alice reported for Marie Meadows. There were several corrections made from Marie’s emailed report: cost for FireCracker ribbons was $50.32; $150.00 for ring rental fees was received. Balance is $10,692.46. The Treasurer’s Report was approved with 7 Aye votes via email on May 26, 2011.
Membership: Alice reported for Anne Scrivner. We have 84 members.
Newsletter: Kathi Cannon was not present. Deb Porter will send Kathi her biographical information for the newsletter before July 1.
Webmaster: Alice reported for Martin. The last newsletter was sent out on April 15 to 167 subscribers; opened by 75.
Awards: Marilyn Weber showed us one of 8 saddle pads which were purchased at a steep discount. We will use these saddle pads for CLD Year-end High Point Awards at the Nov. 2011 Awards Banquet. We may purchase more of them. We discussed the terms and conditions of the new High Point Awards. The pads will be embroidered with the CLD Trotting Horse logo. There was discussion about which company to use for the embroidery. It was noted that we must meet the size restrictions of the FEI ruling on saddle pad logos. Estimated cost for embroidery is $10-$20 each.
The High Point Awards will be distributed as following:
· One saddle pad per horse and rider combination per level
· Score must come from open, rated shows. The highest score can come from the Open, AA or Jr/YR divisions.
· One saddle pad to be awarded per level; one each for Training, First, Second, Third, Fourth, Prix St. Georges, Intermediate I, Intermediate II, and Grand Prix
· No saddle pads to be awarded in the Schooling Division
Scholarship: Janet Fitch reported that she would submit an article for the July newsletter to encourage members to apply for the Academic Scholarship, which is available to all ages.
Symposium: Alice reported for Kate. We still need a clinician/speaker for 2011 Education Day, which is November 10-12. We discussed Col. Carde, but he would not be available on a weekend; we could however make a film to be viewed at the Awards Banquet. Teri suggested George Williams, and will find out if he is available. We also discussed possible clinicians for the 2012 Education Day. Johannes Westendarp and Conrad Shumacher were mentioned. Schumacher is expensive but could attract many auditors.
Grassroots: Kelly Griffith was not present. We discussed whether or not to plan another clinic in the Champaign area. At the January 2011 Board Meeting we discussed having a series of clinics to be subsidized by CLD to encourage youth and adult amateurs to participate. In January, the four clinicians mentioned were Emily Wagner, Amanda Johnson, Nancy Harris, and Melanie Michalak. No decision was made.
Classic: Nancy Simpson explained a request sent by Dover Saddlery, asking for our membership list. In return, Dover would give us gift certificates to be given away at Classic. Nancy will get more details from Dover. No decision was made. The Missouri Dressage people asked us, and John Simpson agreed, to pay $60.00 to have Classic be an approved show for the purposes of their year-end awards.
Youth: We resumed discussion of subsidized clinics for young people. Alice reported that Eleanor Stine-Masek will judge the Al Khamsa June 11, 2011 show. She will do a clinic the next day. Her airfare will be split between Al Khamsa and CLD. Deb Porter suggested that we have a subsidized clinic for adult amateurs, or open subsidized clinics to them. Alice stated that Natalie Lamping will judge the Al Khamsa Fall Dressage Show and would be an excellent clinician for serious Adult Amateurs.
Sponsorships: Nancy Simpson should begin to send out letters asking for sponsorships.
Miscellaneous: Alice commented on the success of the new Carousel Show held at the Illinois State Fairgrounds in May. Prizes included a Schleese bridle and high quality browbands. All of the classes at this show had paid sponsors. The show program was very well done.
Deb Porter commented that she is compiling the list of volunteers for Classic.
The next meeting will be Sat. July 9, at 2 p.m. at StarWest.
We adjourned at 6:40 p.m.
Respectfully submitted, Nancy Simpson, Secretary
Members present: Alice Martin, Teri Morenz, Deb Porter, Marilyn Weber and Nancy Simpson. Janet Fitch joined via telephone. We did not have a quorum.
Treasurer: Alice reported for Marie Meadows. There were several corrections made from Marie’s emailed report: cost for FireCracker ribbons was $50.32; $150.00 for ring rental fees was received. Balance is $10,692.46. The Treasurer’s Report was approved with 7 Aye votes via email on May 26, 2011.
Membership: Alice reported for Anne Scrivner. We have 84 members.
Newsletter: Kathi Cannon was not present. Deb Porter will send Kathi her biographical information for the newsletter before July 1.
Webmaster: Alice reported for Martin. The last newsletter was sent out on April 15 to 167 subscribers; opened by 75.
Awards: Marilyn Weber showed us one of 8 saddle pads which were purchased at a steep discount. We will use these saddle pads for CLD Year-end High Point Awards at the Nov. 2011 Awards Banquet. We may purchase more of them. We discussed the terms and conditions of the new High Point Awards. The pads will be embroidered with the CLD Trotting Horse logo. There was discussion about which company to use for the embroidery. It was noted that we must meet the size restrictions of the FEI ruling on saddle pad logos. Estimated cost for embroidery is $10-$20 each.
The High Point Awards will be distributed as following:
· One saddle pad per horse and rider combination per level
· Score must come from open, rated shows. The highest score can come from the Open, AA or Jr/YR divisions.
· One saddle pad to be awarded per level; one each for Training, First, Second, Third, Fourth, Prix St. Georges, Intermediate I, Intermediate II, and Grand Prix
· No saddle pads to be awarded in the Schooling Division
Scholarship: Janet Fitch reported that she would submit an article for the July newsletter to encourage members to apply for the Academic Scholarship, which is available to all ages.
Symposium: Alice reported for Kate. We still need a clinician/speaker for 2011 Education Day, which is November 10-12. We discussed Col. Carde, but he would not be available on a weekend; we could however make a film to be viewed at the Awards Banquet. Teri suggested George Williams, and will find out if he is available. We also discussed possible clinicians for the 2012 Education Day. Johannes Westendarp and Conrad Shumacher were mentioned. Schumacher is expensive but could attract many auditors.
Grassroots: Kelly Griffith was not present. We discussed whether or not to plan another clinic in the Champaign area. At the January 2011 Board Meeting we discussed having a series of clinics to be subsidized by CLD to encourage youth and adult amateurs to participate. In January, the four clinicians mentioned were Emily Wagner, Amanda Johnson, Nancy Harris, and Melanie Michalak. No decision was made.
Classic: Nancy Simpson explained a request sent by Dover Saddlery, asking for our membership list. In return, Dover would give us gift certificates to be given away at Classic. Nancy will get more details from Dover. No decision was made. The Missouri Dressage people asked us, and John Simpson agreed, to pay $60.00 to have Classic be an approved show for the purposes of their year-end awards.
Youth: We resumed discussion of subsidized clinics for young people. Alice reported that Eleanor Stine-Masek will judge the Al Khamsa June 11, 2011 show. She will do a clinic the next day. Her airfare will be split between Al Khamsa and CLD. Deb Porter suggested that we have a subsidized clinic for adult amateurs, or open subsidized clinics to them. Alice stated that Natalie Lamping will judge the Al Khamsa Fall Dressage Show and would be an excellent clinician for serious Adult Amateurs.
Sponsorships: Nancy Simpson should begin to send out letters asking for sponsorships.
Miscellaneous: Alice commented on the success of the new Carousel Show held at the Illinois State Fairgrounds in May. Prizes included a Schleese bridle and high quality browbands. All of the classes at this show had paid sponsors. The show program was very well done.
Deb Porter commented that she is compiling the list of volunteers for Classic.
The next meeting will be Sat. July 9, at 2 p.m. at StarWest.
We adjourned at 6:40 p.m.
Respectfully submitted, Nancy Simpson, Secretary
April 17, 2011 Meeting
President Alice Martin called the meeting to order at 5:05 p.m.
Members present: Alice Martin, Traci Morenz, Kathi Cannon, Deb Porter, Kate Fleming-Kuhn, Martin Kuhn, Janet Fitch, Paula Briney, Marilyn Weber and Nancy Simpson. Leslie Burket and Marie Meadows joined via telephone.
Before the reports of officers began, Leslie confirmed that she would send out the flyer on the Col. Carde clinic again. Alice reported that all riding slots in the clinic are filled but we have room for auditors.
Treasurer: Marie Meadows reported that she received checks totaling $634.00 from IceBreaker entries. She does not yet know the total payment to Holy Land Diner for the food. Two new memberships were received at the show. The checkbook balance is $8028.63. She reported the total balance in three CDs/money market accounts is $25,024.20. Income from clothing sold at IceBreaker exceeded $230.00. There is some confusion over number of children covered by a Family Membership; that topic was discussed later in the meeting.
Membership: Alice reported for Anne Scrivner. We discussed how USDF counts children when part of a family membership; how CLD would have to pay USDF for children, how many children are covered by CLD’s family category, etc. Junior members do count towards our GMO count. It was decided that Alice would contact USDF for clarification. Our membership count is now 79.
Newsletter: Kathi Cannon has taken on editorial duties for the newsletter. There was discussion of number of printed newsletters which need to be mailed. Kathi was not sure what that number is currently but thought that Pinky would know.
Webmaster: Martin reported that two email addresses bounced back to him from the March 31 email, and one bounced from the April 15 email.
Awards: Marilyn Weber commented that confusion remains among members regarding trading in plates for other pieces in the china series. We are still interested in considering other items as awards, such as halters, blankets, coolers, saddle pads, etc. Cost and time to order are the two main concerns. Currently we do not have Highest Score awards at each level. If we adopt them, we will need a written policy which includes how ties are to be broken.
Scholarship: Janet Fitch reported that she would take action once her computer is fixed. She asked if additional events for youth are scheduled. There is a clinic planned for the day after FireCracker. She commented that no adults have applied for education scholarship funds. She reminded us that the funds are for anyone above High School level.
Symposium: Kate reported that Col. Carde will be here April 29, 30, May 1. No one has been retained for Fall 2011 Education Day; the previous clinician has cancelled. Paula has reserved Illini Country Club for the banquet, which will be held Nov. 12.
Show-Prep Clinic: Marilyn and Paula reported that attendees seemed to enjoy the program. About 10 people participated.
Paula Briney mentioned that State of Illinois officials will be more actively enforcing drivers’ licenses restrictions for those drivers pulling trailers. Nancy Simpson will try to find the regulation to send to Kathi Cannon for the newsletter.
IceBreaker: Alice reported that there had been several scratches due to poor weather. White polo wraps were donated by Kathi Cannon as High Point Awards for FireCracker.
Classic: John Simpson was not present.
Inter-Club Coordinator: Leslie reported that she thinks outreach to other clubs is going very well. If she has news from other clubs she will send it to Kathi Cannon, copying Alice and Martin. Some members from the Iowa club and the Great River club have registered for the Col. Carde clinic.
Sponsorships: Nancy Simpson has not acted on 2011 sponsorships for Classic. Paula Briney requested that we discuss a proposed policy of giving some of the proceeds from Classic to a designated charity. The charity would be chosen well in advance of the show, so that we could tell prospective sponsors of our plans. Because we have made money on Classic in the last two years, and because we have some surplus money saved, Paula suggested that it would be good community relations to donate some funds to a charity. We agreed that this suggestion is a good one, and will discuss it further.
40th Anniversary: No news to report.
NEXT Meeting will be held Tuesday May 24, 5:00 p.m. at StarWest.
Paula Briney moved, Martin Kuhn seconded, that we adjourn, at 6:15 p.m.
Respectfully submitted, Nancy Simpson, Secretary
Members present: Alice Martin, Traci Morenz, Kathi Cannon, Deb Porter, Kate Fleming-Kuhn, Martin Kuhn, Janet Fitch, Paula Briney, Marilyn Weber and Nancy Simpson. Leslie Burket and Marie Meadows joined via telephone.
Before the reports of officers began, Leslie confirmed that she would send out the flyer on the Col. Carde clinic again. Alice reported that all riding slots in the clinic are filled but we have room for auditors.
Treasurer: Marie Meadows reported that she received checks totaling $634.00 from IceBreaker entries. She does not yet know the total payment to Holy Land Diner for the food. Two new memberships were received at the show. The checkbook balance is $8028.63. She reported the total balance in three CDs/money market accounts is $25,024.20. Income from clothing sold at IceBreaker exceeded $230.00. There is some confusion over number of children covered by a Family Membership; that topic was discussed later in the meeting.
Membership: Alice reported for Anne Scrivner. We discussed how USDF counts children when part of a family membership; how CLD would have to pay USDF for children, how many children are covered by CLD’s family category, etc. Junior members do count towards our GMO count. It was decided that Alice would contact USDF for clarification. Our membership count is now 79.
Newsletter: Kathi Cannon has taken on editorial duties for the newsletter. There was discussion of number of printed newsletters which need to be mailed. Kathi was not sure what that number is currently but thought that Pinky would know.
Webmaster: Martin reported that two email addresses bounced back to him from the March 31 email, and one bounced from the April 15 email.
Awards: Marilyn Weber commented that confusion remains among members regarding trading in plates for other pieces in the china series. We are still interested in considering other items as awards, such as halters, blankets, coolers, saddle pads, etc. Cost and time to order are the two main concerns. Currently we do not have Highest Score awards at each level. If we adopt them, we will need a written policy which includes how ties are to be broken.
Scholarship: Janet Fitch reported that she would take action once her computer is fixed. She asked if additional events for youth are scheduled. There is a clinic planned for the day after FireCracker. She commented that no adults have applied for education scholarship funds. She reminded us that the funds are for anyone above High School level.
Symposium: Kate reported that Col. Carde will be here April 29, 30, May 1. No one has been retained for Fall 2011 Education Day; the previous clinician has cancelled. Paula has reserved Illini Country Club for the banquet, which will be held Nov. 12.
Show-Prep Clinic: Marilyn and Paula reported that attendees seemed to enjoy the program. About 10 people participated.
Paula Briney mentioned that State of Illinois officials will be more actively enforcing drivers’ licenses restrictions for those drivers pulling trailers. Nancy Simpson will try to find the regulation to send to Kathi Cannon for the newsletter.
IceBreaker: Alice reported that there had been several scratches due to poor weather. White polo wraps were donated by Kathi Cannon as High Point Awards for FireCracker.
Classic: John Simpson was not present.
Inter-Club Coordinator: Leslie reported that she thinks outreach to other clubs is going very well. If she has news from other clubs she will send it to Kathi Cannon, copying Alice and Martin. Some members from the Iowa club and the Great River club have registered for the Col. Carde clinic.
Sponsorships: Nancy Simpson has not acted on 2011 sponsorships for Classic. Paula Briney requested that we discuss a proposed policy of giving some of the proceeds from Classic to a designated charity. The charity would be chosen well in advance of the show, so that we could tell prospective sponsors of our plans. Because we have made money on Classic in the last two years, and because we have some surplus money saved, Paula suggested that it would be good community relations to donate some funds to a charity. We agreed that this suggestion is a good one, and will discuss it further.
40th Anniversary: No news to report.
NEXT Meeting will be held Tuesday May 24, 5:00 p.m. at StarWest.
Paula Briney moved, Martin Kuhn seconded, that we adjourn, at 6:15 p.m.
Respectfully submitted, Nancy Simpson, Secretary
March 2011 Meeting
President Alice Martin called the meeting to order at 2:00 p.m.
Members present: Alice Martin, Deb Porter, Leslie Burket, Marie Meadows, Brigitte Franzen, Kelley Clausing, Jordon Meadows, Sue Graham, Kate Fleming-Kuhn, Pinky Noll, Paula Briney, and Nancy Simpson. Elena Voigt and Janet Fitch joined via telephone.
Alice reported a correction to the January minutes: Deb Porter was present. Reports of Officers:
Treasurer: Marie Meadows presented the Profit & Loss statement. Recent expenses include $225.00 to Horse Fair, the printing of the Omnibus, and insurance. The Classic 2011 exhibitor who owed us money has paid.
Alice reported that Bill Schomberg visited StarWest on March 25. He is steadily improving but still faces additional surgeries and monumental medical bills.
Alice reported that CLD Classic shows made a profit of $4,015.00. This was primarily due to more horses entered and more sponsorships.
Nancy made a motion that the Treasurer’s Report be accepted; Deb Porter seconded. The motion passed unanimously.
Membership: Alice reported for Anne Scrivner. Currently, for the 2011 membership year, we have 70 members. Many renewals are still outstanding. Membership fees were discussed. The fees we must pay per member to USDF have increased from $7.00 to $10.00. CLD dues will be increased for 2012.
Newsletter: Alice announced that Kelley Clausing was leaving StarWest to begin classes leading to veterinary school. We all joined Alice in thanking Kelley for her service as Newsletter Editor —not an easy job. Kathi Cannon has volunteered to replace Kelley.
Jordon Meadows will take over Facebook, where we now have 121 followers.
Webmaster: Alice reported for Martin Kuhn, who was riding in the Politz Clinic. Martin will be catching up on various items, including posting the corrected version of the Omnibus.
Scholarship: Janet Fitch has nothing new to report.
Symposium: Alice reported for Kate. The Col. Carde clinic will be held April 29 through May 1, 2011, at StarWest. Auditing fee is $10.00 for one day or $25.00 for all three days. Riders may contact Alice Martin, Clinic Organizer, for details on the schedule and structure of the lessons, and for information on meals and the Saturday evening banquet and lecture.
Grassroots: Kelly Griffith was not present.
IceBreaker: [April 16] Sue Graham reported that the judge will now be Gayla Sargent. Volunteers are needed. The clinic, which was to be held the following day, has been cancelled. Alice has some items which can be given as High Point Awards at both IceBreaker and FireCracker. Sue requested copies of CLD membership forms be available during both shows. Someone will be sure that Anne Scrivner’s name appears as Membership contact.
FireCracker: [July 2] Jan Gurga and Julie Nichols are co-managers. The judge is Amanda Johnson Borchardt. Leslie Burket is scribing.
Youth: Jordan mentioned the Field Museum in Chicago is hosting an international exhibit on the Horse. There was discussion of organizing a trip, by train or bus. No decision was made.
Show Prep Clinic: Paula Briney reported on the preliminary schedule for Saturday, April 9, at Pratense Farm. Paula and Marilyn Weber are co-organizers for ARAB, Inc. and for CLD. Leslie Burket, “L”, will present information for the scribes and will act as the judge. Ridden tests, Intro thought Second Level and Sport Horse in Hand will be demonstrated. Chrissie Simpson and Jordan Meadows will teach braiding. Jeanne Craver will discuss how to fill out entry forms for shows. CLD will provide copies of the tests. The event includes a Potluck.
Classic: John Simpson was not present. Deb Porter has generously volunteered to be the Volunteer Coordinator.
Inter-Club Liaison: Elena had nothing new to report. Leslie reported that she has a letter outlining 2011 CLD Events to be sent to our neighboring GMO’s such as SLADS, Great River, Little Egypt, and Wisconsin Dressage & CT.
New Business:
The clinic which was to be given by Melanie Michalak has not been re-scheduled.
The meeting was adjourned at 3:15 p.m. Respectfully submitted, Nancy Simpson, Secretary
Members present: Alice Martin, Deb Porter, Leslie Burket, Marie Meadows, Brigitte Franzen, Kelley Clausing, Jordon Meadows, Sue Graham, Kate Fleming-Kuhn, Pinky Noll, Paula Briney, and Nancy Simpson. Elena Voigt and Janet Fitch joined via telephone.
Alice reported a correction to the January minutes: Deb Porter was present. Reports of Officers:
Treasurer: Marie Meadows presented the Profit & Loss statement. Recent expenses include $225.00 to Horse Fair, the printing of the Omnibus, and insurance. The Classic 2011 exhibitor who owed us money has paid.
Alice reported that Bill Schomberg visited StarWest on March 25. He is steadily improving but still faces additional surgeries and monumental medical bills.
Alice reported that CLD Classic shows made a profit of $4,015.00. This was primarily due to more horses entered and more sponsorships.
Nancy made a motion that the Treasurer’s Report be accepted; Deb Porter seconded. The motion passed unanimously.
Membership: Alice reported for Anne Scrivner. Currently, for the 2011 membership year, we have 70 members. Many renewals are still outstanding. Membership fees were discussed. The fees we must pay per member to USDF have increased from $7.00 to $10.00. CLD dues will be increased for 2012.
Newsletter: Alice announced that Kelley Clausing was leaving StarWest to begin classes leading to veterinary school. We all joined Alice in thanking Kelley for her service as Newsletter Editor —not an easy job. Kathi Cannon has volunteered to replace Kelley.
Jordon Meadows will take over Facebook, where we now have 121 followers.
Webmaster: Alice reported for Martin Kuhn, who was riding in the Politz Clinic. Martin will be catching up on various items, including posting the corrected version of the Omnibus.
Scholarship: Janet Fitch has nothing new to report.
Symposium: Alice reported for Kate. The Col. Carde clinic will be held April 29 through May 1, 2011, at StarWest. Auditing fee is $10.00 for one day or $25.00 for all three days. Riders may contact Alice Martin, Clinic Organizer, for details on the schedule and structure of the lessons, and for information on meals and the Saturday evening banquet and lecture.
Grassroots: Kelly Griffith was not present.
IceBreaker: [April 16] Sue Graham reported that the judge will now be Gayla Sargent. Volunteers are needed. The clinic, which was to be held the following day, has been cancelled. Alice has some items which can be given as High Point Awards at both IceBreaker and FireCracker. Sue requested copies of CLD membership forms be available during both shows. Someone will be sure that Anne Scrivner’s name appears as Membership contact.
FireCracker: [July 2] Jan Gurga and Julie Nichols are co-managers. The judge is Amanda Johnson Borchardt. Leslie Burket is scribing.
Youth: Jordan mentioned the Field Museum in Chicago is hosting an international exhibit on the Horse. There was discussion of organizing a trip, by train or bus. No decision was made.
Show Prep Clinic: Paula Briney reported on the preliminary schedule for Saturday, April 9, at Pratense Farm. Paula and Marilyn Weber are co-organizers for ARAB, Inc. and for CLD. Leslie Burket, “L”, will present information for the scribes and will act as the judge. Ridden tests, Intro thought Second Level and Sport Horse in Hand will be demonstrated. Chrissie Simpson and Jordan Meadows will teach braiding. Jeanne Craver will discuss how to fill out entry forms for shows. CLD will provide copies of the tests. The event includes a Potluck.
Classic: John Simpson was not present. Deb Porter has generously volunteered to be the Volunteer Coordinator.
Inter-Club Liaison: Elena had nothing new to report. Leslie reported that she has a letter outlining 2011 CLD Events to be sent to our neighboring GMO’s such as SLADS, Great River, Little Egypt, and Wisconsin Dressage & CT.
New Business:
The clinic which was to be given by Melanie Michalak has not been re-scheduled.
The meeting was adjourned at 3:15 p.m. Respectfully submitted, Nancy Simpson, Secretary
January 16, 2011 Meeting Minutes
CLD Minutes
StarWest, January 16, 2011
President Alice Martin called the meeting to order at 2:20 p.m.
Members present: Alice Martin, Kelley Clausing, Kathi Cannon, Sue Graham, Amanda Graham, Teri Morenz, Paula Briney, John Simpson, and Nancy Simpson. Janet Fitch and Kelly Griffith joined via telephone.
Reports of Officers:
Treasurer: Alice reported for Marie Meadows. The years long $1,733.61 discrepancy between the bank statement and the checkbook register is now resolved in our favor. The checkbook balance is $9,806.52. Bills from Classic, the banquet at Illini Country Club, the Ishoy Clinic and others have been paid.
Membership: Alice reported for Anne Scrivner. There is a discrepancy in the number of current members (either 52 or 54 members paid for 2011). Alice suggested we look at additional ways to reach out to our members in a more direct and personal way. Examples would be birthday notes, notes of appreciation, etc. Anne Scrivner was told by USDF to only send them the names of NEW members, not to re-send our complete list of members.
Newsletter: Kelley Clausing reported that a newsletter will be out the first week of February. We have about 133 followers on Facebook.
Webmaster: No recent statistics were available.
Awards: Alice reported for Marilyn Weber. She reported the results from the survey taken at the Awards Banquet. There were 33 surveys completed. 30 favored including additional awards, rather than continue to award only pieces of china. Paula Briney will check with Illini Country Club to see if the November 12, 2011, date is available there and what menu options are possible.
Education Day: Alice reported for Kate Fleming Kuhn. We discussed a series of clinics, the first four being subsidized for youth and AA attendance:
First, Emily Wagner. She is the person to whom we donated money so that she could take her horse to Germany and placed the highest any American has placed with her Developing Young Horse, Wake Up, a homebred. In exchange, she agreed to give a clinic to CLD members, charging only her travel expenses. No date has been set, but summer months were suggested.
Second, Amanda Johnson ($600.00 per day, no expenses) will do a clinic at Tower Hill.
Third, Nancy Harris ($500.00 per day, expenses to be split with Al Khamsa Dressage which she is judging), June 12 at Tower Hill.
Fourth, Melanie Michalak ($500.00 per day plus expenses). She will judge IceBreaker at StarWest on April 16, and clinic the following day, April 17, at Pratense Farm.
Fifth, Col. Carde will be at StarWest on April 29, 30, and May 1, 2011. The cost per ride is estimated at $150.00 – $175.00. CLD scholarships could apply to this clinic. After discussion, Paula Briney made a motion, and Kelley Clausing seconded, that CLD sponsor this Col. Carde Clinic. The motion passed unanimously.
Sixth, a clinic to teach scribing, completing show entry forms, riding the new tests, braiding and possibly other topics, is scheduled for April 9, at Pratense Farm. This day is jointly sponsored by ARAB, Inc. and CLD.
Seventh, Michael Poulin is being considered to be the Education Day clinician and speaker, November. 11, 12, 13th. Deb Porter made a motion, Kelley Clausing seconded, hiring him. The motion passed, with one abstention.
Other points of discussion included: Give up on hiring Scott Hassler because he did not express interest; Horse Fair 2011 is March 4-6. Janet Fitch suggested that if CLD wants to participate that we do demonstration rides on non-traditional breeds. No vote was taken.
Grassroots: Kelly Griffith joined via telephone to give a wrap-up on the David Blake Clinic. The turnout was small but those who attended gave Kelly positive comments. We suggested that Kelly keep a record of the names of those who rode/attended so we can contact them again. CLD got at least two new members as a result of this clinic. The eastern part of Illinois has more active Pony Club members; we should promote our activities to them.
General Discussion: Tower Hill farm with 52 stalls available has agreed to host the Al Khamsa shows in 2011: June 11 and Sept. 17. Lorna Donahue has successfully booked the Illinois State Fairgrounds for a two-day show, the Carousel Connection, on May 7 & 8. With Classic I & II, the Springfield area now hosts six rated shows, more than enough to qualify for USDF Horse of the Year and All-Breeds competition. The CLD IceBreaker schooling show is April 16 and FireCracker schooling show is July 2.
Classic: John Simpson reported that we will not hire a third judge for Classic I and II until we see how many entries are received. The dates are August 27-28, 2011. One exhibitor from the 2010 Classic show still owes us money.
Charities: Alice reported that the CLD Board added $600 to the $1469 collected at the Awards Banquet for Bill Schomberg. Pinky has reported both Bill and Allison were overwhelmed when they learned of the contribution.
The next meeting will be held Saturday February 19 StarWest, 2:00 p.m.
The meeting was adjourned at 3:45 p.m.
Respectfully submitted, Nancy Simpson, Secretary
President Alice Martin called the meeting to order at 2:20 p.m.
Members present: Alice Martin, Kelley Clausing, Kathi Cannon, Sue Graham, Amanda Graham, Teri Morenz, Paula Briney, John Simpson, and Nancy Simpson. Janet Fitch and Kelly Griffith joined via telephone.
Reports of Officers:
Treasurer: Alice reported for Marie Meadows. The years long $1,733.61 discrepancy between the bank statement and the checkbook register is now resolved in our favor. The checkbook balance is $9,806.52. Bills from Classic, the banquet at Illini Country Club, the Ishoy Clinic and others have been paid.
Membership: Alice reported for Anne Scrivner. There is a discrepancy in the number of current members (either 52 or 54 members paid for 2011). Alice suggested we look at additional ways to reach out to our members in a more direct and personal way. Examples would be birthday notes, notes of appreciation, etc. Anne Scrivner was told by USDF to only send them the names of NEW members, not to re-send our complete list of members.
Newsletter: Kelley Clausing reported that a newsletter will be out the first week of February. We have about 133 followers on Facebook.
Webmaster: No recent statistics were available.
Awards: Alice reported for Marilyn Weber. She reported the results from the survey taken at the Awards Banquet. There were 33 surveys completed. 30 favored including additional awards, rather than continue to award only pieces of china. Paula Briney will check with Illini Country Club to see if the November 12, 2011, date is available there and what menu options are possible.
Education Day: Alice reported for Kate Fleming Kuhn. We discussed a series of clinics, the first four being subsidized for youth and AA attendance:
First, Emily Wagner. She is the person to whom we donated money so that she could take her horse to Germany and placed the highest any American has placed with her Developing Young Horse, Wake Up, a homebred. In exchange, she agreed to give a clinic to CLD members, charging only her travel expenses. No date has been set, but summer months were suggested.
Second, Amanda Johnson ($600.00 per day, no expenses) will do a clinic at Tower Hill.
Third, Nancy Harris ($500.00 per day, expenses to be split with Al Khamsa Dressage which she is judging), June 12 at Tower Hill.
Fourth, Melanie Michalak ($500.00 per day plus expenses). She will judge IceBreaker at StarWest on April 16, and clinic the following day, April 17, at Pratense Farm.
Fifth, Col. Carde will be at StarWest on April 29, 30, and May 1, 2011. The cost per ride is estimated at $150.00 – $175.00. CLD scholarships could apply to this clinic. After discussion, Paula Briney made a motion, and Kelley Clausing seconded, that CLD sponsor this Col. Carde Clinic. The motion passed unanimously.
Sixth, a clinic to teach scribing, completing show entry forms, riding the new tests, braiding and possibly other topics, is scheduled for April 9, at Pratense Farm. This day is jointly sponsored by ARAB, Inc. and CLD.
Seventh, Michael Poulin is being considered to be the Education Day clinician and speaker, November. 11, 12, 13th. Deb Porter made a motion, Kelley Clausing seconded, hiring him. The motion passed, with one abstention.
Other points of discussion included: Give up on hiring Scott Hassler because he did not express interest; Horse Fair 2011 is March 4-6. Janet Fitch suggested that if CLD wants to participate that we do demonstration rides on non-traditional breeds. No vote was taken.
Grassroots: Kelly Griffith joined via telephone to give a wrap-up on the David Blake Clinic. The turnout was small but those who attended gave Kelly positive comments. We suggested that Kelly keep a record of the names of those who rode/attended so we can contact them again. CLD got at least two new members as a result of this clinic. The eastern part of Illinois has more active Pony Club members; we should promote our activities to them.
General Discussion: Tower Hill farm with 52 stalls available has agreed to host the Al Khamsa shows in 2011: June 11 and Sept. 17. Lorna Donahue has successfully booked the Illinois State Fairgrounds for a two-day show, the Carousel Connection, on May 7 & 8. With Classic I & II, the Springfield area now hosts six rated shows, more than enough to qualify for USDF Horse of the Year and All-Breeds competition. The CLD IceBreaker schooling show is April 16 and FireCracker schooling show is July 2.
Classic: John Simpson reported that we will not hire a third judge for Classic I and II until we see how many entries are received. The dates are August 27-28, 2011. One exhibitor from the 2010 Classic show still owes us money.
Charities: Alice reported that the CLD Board added $600 to the $1469 collected at the Awards Banquet for Bill Schomberg. Pinky has reported both Bill and Allison were overwhelmed when they learned of the contribution.
The next meeting will be held Saturday February 19 StarWest, 2:00 p.m.
The meeting was adjourned at 3:45 p.m.
Respectfully submitted, Nancy Simpson, Secretary
November 6, 2010 Meeting Minutes
CLD November 2010 Minutes held at StarWest on November 6.
President Alice Martin called the meeting to order at 2:08 p.m.
Members present: Alice Martin, Kelley Clausing, Janet Fitch, Martin Kuhn, Anne Scrivner, Leslie Burket, Marie Meadows, Brigitte Franzen, Pinky Noll (and grandson Jon Richard) and Nancy Simpson. Paula Briney and Kate Fleming-Kuhn were present for part of the meeting. Elena Voigt joined via telephone.
Alice reported that the September minutes were approved by electronic voting.
She explained to all present that in the past we had not strictly followed the requirements of the Bylaws which require the newly elected Board members to elect Officers of the Board prior to the November Annual Meeting. Those elected to the Board by mail and electronic ballots from the general membership for the term Nov. 2010 – Nov. 2012 are Deb Porter, Alice Martin, Janet Fitch, and Kate Fleming-Kuhn. The election results will be printed in the next newsletter.
She also mentioned that the Secretariat movie trip was successful.
Reports of Officers:
Treasurer: Marie Meadows reported she is still waiting to receive some of the bills associated with Classic I and II. The State Fairgrounds is behind in sending us the water bill and the stall cleaning bill. Martin and Marie suggested that CLD purchase our own copier/printer/scanner to use at our shows. Our cost to rent a machine for Classic was about $300.00. Martin will look at equipment and report to the Board at a later date.
The checkbook balance is $16,358.08. We discussed refunds to entrants. No policy change was made.
Membership: Pinky has just completed her wonderful work as our Membership Chair. Anne Scrivner has graciously agreed to assume the position. Number of members is up to 108. Our average number of members in the past three years was about 75. We discussed the benefits of using something like Google Docs for the easier coordination between the Membership Chair and the Awards Chair.
Newsletter: Kelley Clausing reported that a newsletter will be out in several days. We have about 110 followers on Facebook.
Webmaster: Martin Kuhn reported that three email blasts had gone out since the Sept. 25 meeting to 161 different email subscribers.
Awards: Marilyn Weber was not present.
Scholarship: Janet Fitch read from the draft booklet on scholarships. Jordan Meadows was awarded the education scholarship for expenses connected to the Ishoy Clinic. We will be awarding our third Academic Scholarship at the 2010 Awards Banquet to Amanda Graham.
Grassroots: Kelly Griffith was not present. Alice said the David Blake clinic on Nov. 27 has been filled. All 4 slots have been filled by young riders from the Eastern part of the state, which was one of the goals. It will be held at Terri Elsesser Stark’s farm.
General Discussion:
Tower Hill farm has agreed to host the Al Khamsa shows in 2011: June 11 and Sept. 17.
Lorna Donahue has successfully booked the Illinois State Fairgrounds for a two day show on May 7 & 8.
CLD needs a new Safety Officer now that Anne Scrivner has accepted the Membership Chair position.
Classic: John Simpson was not present. He sent in a rough comparison of the expenses for a two day Classic show versus a three day show. Friday and Saturday would be Classic I; Sunday would be Classic II. There was discussion about the reasons behind the practice of having two shows back to back at the same venue. Other points of discussion were: wear and tear on volunteers (are shorter days easier to staff than two longer days?); enough volunteers on a Friday; costs for more judging hours; would competitors fill enough classes, etc.
Kelley Clausing moved, Marie Meadows seconded, that Classic I and II remain two days for 2011. If needed, we will hire a third “r” or “R” judge just as we did in 2010. We will discuss the importance of turning down entries when the show fills. We discussed raising fees but did not. The Motion passed unanimously.
Inter-Club Liaison: Leslie Burket reported we still need to work on meshing dates better with other clubs and them with us.
Charities: Pinky and Alice told us about Bill Schomberg’s terrible injuries suffered as a result of a 35 ft. fall from a tree. For those present who do not know Bill, Alice and Pinky explained how he had helped our club in the past. It was suggested that at the Awards Banquet Pinky explain to those present who Bill is and what he has meant to all of us. We will ask for donations to help with his expenses during what will most likely be a long recovery. There is a possibility for a more formal donation through a foundation but that is not known at this time.
Librarian: Brigitte Franzen will bring the DVD library to the awards banquet to publicize it to members.
Awards Banquet: Paula announced she has received 57 dinner reservations so far. Nancy, Elena, and Pinky will help Paula at the check-in table on Nov. 13. Membership renewal forms will be available.
At this time we do not know if Cindy Ishoy will need audiovisual equipment or not.
Paula is putting together the annual GMO basket which is one of the prizes at the USDF Convention. She needs items, preferably Illinois items, by Nov. 23. Suggestions are: Pease’s candy, Abraham Lincoln-themed items, something made in Illinois, etc. Please get in touch with Paula to arrange anything you want in our basket.
Paula explained that USDF now requires certain release forms be signed whenever CLD sponsors an event. Helmets will be required. There was some discussion over the signatures needed for a participating minor. CLD may need to revisit our policies to ensure we do all that is required to keep our insurance valid.
Symposium: Kate reported that the schedule of riders in the Nov. 12-14 Ishoy Clinic is posted online. Tuesday Nov. 9 is the deadline for signing up for meals. All of the riders are from our geographic area; no other GMOs are among those attending.
New Business:
The Christmas Party (potluck, ham furnished by club) will be on Sat. Dec. 11, 6:00 p.m. at the home of Jon and Pinky Noll. Jon will be our auctioneer. Proceeds from the auction will go to CLD scholarship funds.
Election of Officers of the Board for Nov. 2010-Nov. 2011:
Janet Fitch moved, Kate Fleming-Kuhn seconded, that Marie Meadows be elected Treasurer. Motion approved unanimously.
Paula Briney moved, Kate Fleming-Kuhn seconded that Nancy Simpson be elected Secretary. Motion approved unanimously.
Paula Briney moved, Kelley Clausing seconded that Elena Voigt be elected Vice-President. Motion passed unanimously.
Marie Meadows moved, Kelley Clausing seconded, that Alice Martin be elected President. Motion passed unanimously. Alice added that this coming year will be her last year of service as President.
All present joined Alice Martin in thanking Pinky Noll for her service as an outstanding Membership Chair.
The next meeting will be held January 16, 2011, at StarWest, 2:00 p.m.
The meeting was adjourned at 3:35 p.m.
Respectfully submitted,
Nancy Simpson, Secretary
President Alice Martin called the meeting to order at 2:08 p.m.
Members present: Alice Martin, Kelley Clausing, Janet Fitch, Martin Kuhn, Anne Scrivner, Leslie Burket, Marie Meadows, Brigitte Franzen, Pinky Noll (and grandson Jon Richard) and Nancy Simpson. Paula Briney and Kate Fleming-Kuhn were present for part of the meeting. Elena Voigt joined via telephone.
Alice reported that the September minutes were approved by electronic voting.
She explained to all present that in the past we had not strictly followed the requirements of the Bylaws which require the newly elected Board members to elect Officers of the Board prior to the November Annual Meeting. Those elected to the Board by mail and electronic ballots from the general membership for the term Nov. 2010 – Nov. 2012 are Deb Porter, Alice Martin, Janet Fitch, and Kate Fleming-Kuhn. The election results will be printed in the next newsletter.
She also mentioned that the Secretariat movie trip was successful.
Reports of Officers:
Treasurer: Marie Meadows reported she is still waiting to receive some of the bills associated with Classic I and II. The State Fairgrounds is behind in sending us the water bill and the stall cleaning bill. Martin and Marie suggested that CLD purchase our own copier/printer/scanner to use at our shows. Our cost to rent a machine for Classic was about $300.00. Martin will look at equipment and report to the Board at a later date.
The checkbook balance is $16,358.08. We discussed refunds to entrants. No policy change was made.
Membership: Pinky has just completed her wonderful work as our Membership Chair. Anne Scrivner has graciously agreed to assume the position. Number of members is up to 108. Our average number of members in the past three years was about 75. We discussed the benefits of using something like Google Docs for the easier coordination between the Membership Chair and the Awards Chair.
Newsletter: Kelley Clausing reported that a newsletter will be out in several days. We have about 110 followers on Facebook.
Webmaster: Martin Kuhn reported that three email blasts had gone out since the Sept. 25 meeting to 161 different email subscribers.
Awards: Marilyn Weber was not present.
Scholarship: Janet Fitch read from the draft booklet on scholarships. Jordan Meadows was awarded the education scholarship for expenses connected to the Ishoy Clinic. We will be awarding our third Academic Scholarship at the 2010 Awards Banquet to Amanda Graham.
Grassroots: Kelly Griffith was not present. Alice said the David Blake clinic on Nov. 27 has been filled. All 4 slots have been filled by young riders from the Eastern part of the state, which was one of the goals. It will be held at Terri Elsesser Stark’s farm.
General Discussion:
Tower Hill farm has agreed to host the Al Khamsa shows in 2011: June 11 and Sept. 17.
Lorna Donahue has successfully booked the Illinois State Fairgrounds for a two day show on May 7 & 8.
CLD needs a new Safety Officer now that Anne Scrivner has accepted the Membership Chair position.
Classic: John Simpson was not present. He sent in a rough comparison of the expenses for a two day Classic show versus a three day show. Friday and Saturday would be Classic I; Sunday would be Classic II. There was discussion about the reasons behind the practice of having two shows back to back at the same venue. Other points of discussion were: wear and tear on volunteers (are shorter days easier to staff than two longer days?); enough volunteers on a Friday; costs for more judging hours; would competitors fill enough classes, etc.
Kelley Clausing moved, Marie Meadows seconded, that Classic I and II remain two days for 2011. If needed, we will hire a third “r” or “R” judge just as we did in 2010. We will discuss the importance of turning down entries when the show fills. We discussed raising fees but did not. The Motion passed unanimously.
Inter-Club Liaison: Leslie Burket reported we still need to work on meshing dates better with other clubs and them with us.
Charities: Pinky and Alice told us about Bill Schomberg’s terrible injuries suffered as a result of a 35 ft. fall from a tree. For those present who do not know Bill, Alice and Pinky explained how he had helped our club in the past. It was suggested that at the Awards Banquet Pinky explain to those present who Bill is and what he has meant to all of us. We will ask for donations to help with his expenses during what will most likely be a long recovery. There is a possibility for a more formal donation through a foundation but that is not known at this time.
Librarian: Brigitte Franzen will bring the DVD library to the awards banquet to publicize it to members.
Awards Banquet: Paula announced she has received 57 dinner reservations so far. Nancy, Elena, and Pinky will help Paula at the check-in table on Nov. 13. Membership renewal forms will be available.
At this time we do not know if Cindy Ishoy will need audiovisual equipment or not.
Paula is putting together the annual GMO basket which is one of the prizes at the USDF Convention. She needs items, preferably Illinois items, by Nov. 23. Suggestions are: Pease’s candy, Abraham Lincoln-themed items, something made in Illinois, etc. Please get in touch with Paula to arrange anything you want in our basket.
Paula explained that USDF now requires certain release forms be signed whenever CLD sponsors an event. Helmets will be required. There was some discussion over the signatures needed for a participating minor. CLD may need to revisit our policies to ensure we do all that is required to keep our insurance valid.
Symposium: Kate reported that the schedule of riders in the Nov. 12-14 Ishoy Clinic is posted online. Tuesday Nov. 9 is the deadline for signing up for meals. All of the riders are from our geographic area; no other GMOs are among those attending.
New Business:
The Christmas Party (potluck, ham furnished by club) will be on Sat. Dec. 11, 6:00 p.m. at the home of Jon and Pinky Noll. Jon will be our auctioneer. Proceeds from the auction will go to CLD scholarship funds.
Election of Officers of the Board for Nov. 2010-Nov. 2011:
Janet Fitch moved, Kate Fleming-Kuhn seconded, that Marie Meadows be elected Treasurer. Motion approved unanimously.
Paula Briney moved, Kate Fleming-Kuhn seconded that Nancy Simpson be elected Secretary. Motion approved unanimously.
Paula Briney moved, Kelley Clausing seconded that Elena Voigt be elected Vice-President. Motion passed unanimously.
Marie Meadows moved, Kelley Clausing seconded, that Alice Martin be elected President. Motion passed unanimously. Alice added that this coming year will be her last year of service as President.
All present joined Alice Martin in thanking Pinky Noll for her service as an outstanding Membership Chair.
The next meeting will be held January 16, 2011, at StarWest, 2:00 p.m.
The meeting was adjourned at 3:35 p.m.
Respectfully submitted,
Nancy Simpson, Secretary
September 25, 2010 Meeting Minutes
CenterLine Dressage Board Meeting
September 25, 2010
StarWest
Members present: Alice Martin, Kelly Griffith, Leslie Burket, Marie Meadows, Brigitte Franzen, Jan Gurga, Marilyn Weber, Nancy Simpson. Elena Voigt and Janet Fitch joined via telephone. Alice reported that the August minutes had been approved by electronic voting on 9/16, with 9 aye votes. There was some difficulty with the WriteBoard notification, which was not received by all Board members.
Reports of Officers:
Treasurer:
Marie Meadows presented some of the accounting figures from the CLD Classic I and II shows. Sponsorship money received was $3,990.00. $2,300.00 was distributed as prize money; of this amount, $600.00 came from the CLD treasury; $1,700.00 was given by a generous anonymous donor. We will hold back $800.00 because Intermediaire I and II and Grand Prix classes were not held. $31,921.00 = money coming in from the show $15,131.78 paid out so far for show expenses. Some bills remain to be paid. The checkbook balance is $18,278.08.
We discussed refunds to entrants. We do not have to give any refunds, however, our policy in the past has been to allow some refunds IF the show makes a profit. One person who had entered suffered a miscarriage. Our consensus was to refund stall fee and entry fee to this person quickly; no refund will be given to those at the show who decided to scratch. Refunds will be given to those with a veterinary excuse if received prior to the show. We decided to wait on the final decision on other refunds until all of the bills for the show are received by the Treasurer.
Membership:
Pinky was not present. Alice reported for her that there has been no change in our number of members. We discussed and reached a consensus that CLD would give a donation to Illinois College in memory of Mae Herndon Noll (father of Jon Gray Noll and mother-in-law of Pinky).
Alice reported that Anne Scrivner may agree to be the next Membership Chair in 2011 but that is not final.
Newsletter:
Alice reported for Kelley Clausing. We have about 96 followers on Facebook including one from Egypt, one from Cote D’Ivoire, and one from Canada.
The ballot for the election of Board members who will be elected at the end of October 2010 must appear in the October issue of the newsletter.
Awards:
Marilyn Weber reported that she had ordered the same number of plates as last year. Two people have sent in their scores. Each year there is a problem getting people to send in their scores on time.
Awards Banquet:
The dinner will be at Illini Country Club. Chrissie Moran is acting as the club’s sponsor, which allows us to use the facility. We chose this over the previous location at Piper Glen because the price was the same per person but included linen, real china and silverware. We discussed the Bylaws requirements. Alice will select the stationery for invitations. We will invite Cathy Schwartz (volunteer coordinator for Classic), the corporate sponsor, Brigitte Franzen, and some of the other sponsors who were quite generous. The invitations to the Awards Banquet must be in the mail by October 12, 2010. Alice will ask Martin to do an email blast as a reminder.
Scholarship:
Kelley Clausing (via Alice)reminded Janet that an article is needed for the October newsletter. Janet has received an application for a CLD Clinic Scholarship for the Ishoy Clinic. We discussed the timing, and decided that it is too early to make a decision. Other club members should be given a chance to apply, since the Clinic will not be held until mid-November. We were all reminded that a person who is granted a clinic scholarship must have been a CLD member for a full two years, i.e., be in at least one’s third year of membership.
Symposium:
Alice reported for Kate. A flyer has been prepared for the Cindy Ishoy Clinic Nov. 12-14, 2010. Some editing is required. The flyer will be distributed to other GMO USDF clubs in our area. A final price per lesson has not been set. Her fee per day is $1500.00, plus airfare. We will need paying auditors. It will be held at StarWest.
Grassroots:
Kelly Griffith confirmed that David Blake will do a clinic for CLD on Sat. Nov. 27, 2010. A former member, Terri Elsesser Stark, is interested in helping to host or help. Kelly will soon prepare flyers to promote the clinic, in the Champaign/St. Joseph area. Since we planned this clinic for young members, we hope to attract at least 3 to ride in the clinic.
Youth:
We discussed having Jordan Meadows plan an outing for young members to go together to see the new Secretariat movie which will soon be released, with a pizza party to follow.
Election of Officers:
The ballot for election of officers must be in the mail by Oct. 12. We will elect 4 people to be on the Board of Directors, to serve from Nov. 2010 through Oct. 2011. The following will be on the ballot: Janet Fitch, Kate Fleming-Kuhn, Alice Martin, and Deb Porter.
The next meeting will be Sat. Nov. 6, at StarWest at 2 p.m. Per the By-Laws, we must elect Board Officers at that time to be able to present them to the general membership at the annual meeting.
The meeting was adjourned at 3:30 p.m.
Respectfully submitted, Nancy Simpson, Secretary
September 25, 2010
StarWest
Members present: Alice Martin, Kelly Griffith, Leslie Burket, Marie Meadows, Brigitte Franzen, Jan Gurga, Marilyn Weber, Nancy Simpson. Elena Voigt and Janet Fitch joined via telephone. Alice reported that the August minutes had been approved by electronic voting on 9/16, with 9 aye votes. There was some difficulty with the WriteBoard notification, which was not received by all Board members.
Reports of Officers:
Treasurer:
Marie Meadows presented some of the accounting figures from the CLD Classic I and II shows. Sponsorship money received was $3,990.00. $2,300.00 was distributed as prize money; of this amount, $600.00 came from the CLD treasury; $1,700.00 was given by a generous anonymous donor. We will hold back $800.00 because Intermediaire I and II and Grand Prix classes were not held. $31,921.00 = money coming in from the show $15,131.78 paid out so far for show expenses. Some bills remain to be paid. The checkbook balance is $18,278.08.
We discussed refunds to entrants. We do not have to give any refunds, however, our policy in the past has been to allow some refunds IF the show makes a profit. One person who had entered suffered a miscarriage. Our consensus was to refund stall fee and entry fee to this person quickly; no refund will be given to those at the show who decided to scratch. Refunds will be given to those with a veterinary excuse if received prior to the show. We decided to wait on the final decision on other refunds until all of the bills for the show are received by the Treasurer.
Membership:
Pinky was not present. Alice reported for her that there has been no change in our number of members. We discussed and reached a consensus that CLD would give a donation to Illinois College in memory of Mae Herndon Noll (father of Jon Gray Noll and mother-in-law of Pinky).
Alice reported that Anne Scrivner may agree to be the next Membership Chair in 2011 but that is not final.
Newsletter:
Alice reported for Kelley Clausing. We have about 96 followers on Facebook including one from Egypt, one from Cote D’Ivoire, and one from Canada.
The ballot for the election of Board members who will be elected at the end of October 2010 must appear in the October issue of the newsletter.
Awards:
Marilyn Weber reported that she had ordered the same number of plates as last year. Two people have sent in their scores. Each year there is a problem getting people to send in their scores on time.
Awards Banquet:
The dinner will be at Illini Country Club. Chrissie Moran is acting as the club’s sponsor, which allows us to use the facility. We chose this over the previous location at Piper Glen because the price was the same per person but included linen, real china and silverware. We discussed the Bylaws requirements. Alice will select the stationery for invitations. We will invite Cathy Schwartz (volunteer coordinator for Classic), the corporate sponsor, Brigitte Franzen, and some of the other sponsors who were quite generous. The invitations to the Awards Banquet must be in the mail by October 12, 2010. Alice will ask Martin to do an email blast as a reminder.
Scholarship:
Kelley Clausing (via Alice)reminded Janet that an article is needed for the October newsletter. Janet has received an application for a CLD Clinic Scholarship for the Ishoy Clinic. We discussed the timing, and decided that it is too early to make a decision. Other club members should be given a chance to apply, since the Clinic will not be held until mid-November. We were all reminded that a person who is granted a clinic scholarship must have been a CLD member for a full two years, i.e., be in at least one’s third year of membership.
Symposium:
Alice reported for Kate. A flyer has been prepared for the Cindy Ishoy Clinic Nov. 12-14, 2010. Some editing is required. The flyer will be distributed to other GMO USDF clubs in our area. A final price per lesson has not been set. Her fee per day is $1500.00, plus airfare. We will need paying auditors. It will be held at StarWest.
Grassroots:
Kelly Griffith confirmed that David Blake will do a clinic for CLD on Sat. Nov. 27, 2010. A former member, Terri Elsesser Stark, is interested in helping to host or help. Kelly will soon prepare flyers to promote the clinic, in the Champaign/St. Joseph area. Since we planned this clinic for young members, we hope to attract at least 3 to ride in the clinic.
Youth:
We discussed having Jordan Meadows plan an outing for young members to go together to see the new Secretariat movie which will soon be released, with a pizza party to follow.
Election of Officers:
The ballot for election of officers must be in the mail by Oct. 12. We will elect 4 people to be on the Board of Directors, to serve from Nov. 2010 through Oct. 2011. The following will be on the ballot: Janet Fitch, Kate Fleming-Kuhn, Alice Martin, and Deb Porter.
The next meeting will be Sat. Nov. 6, at StarWest at 2 p.m. Per the By-Laws, we must elect Board Officers at that time to be able to present them to the general membership at the annual meeting.
The meeting was adjourned at 3:30 p.m.
Respectfully submitted, Nancy Simpson, Secretary
August 10, 2010 Meeting
CenterLine Dressage Board Meeting
August 14, 2010
StarWest
Members present: Alice Martin, Pinky Noll, Leslie Burket, Janet Fitch, Kelley Clausing, and John Simpson. Marie Meadows, Martin Kuhn and Kate Fleming-Kuhn joined via telephone for a portion of the meeting.
Meeting was called to order at 2:10 pm by President Alice Martin.
Reports of Officers:
Treasurer: Marie Meadows reported that over $25,000 in checks have been received from Classic entries; there will be a few more to deposit. Some airfare is yet to be paid. The Tax Preparation fee of $650.00 has been paid. Marie needs a list of all sponsors. Marie will send a check to the Illinois Dept. of Agriculture; John Simpson will give Marie the bill for cleaning service related to the Classic shows. All bills for the awards and ribbons have been paid.
Membership: Pinky Noll reported we now have 107 members.
Newsletter Editor: Kelley Clausing reported she will post the results from the Chevaux show at Merri Voigt’s and from Classic I & II. Facebook page has between 80-100 fans. She will post information about need for Classic volunteers, the potluck, etc. Kelley STILL NEEDS biographies from some Board Officers and members.
Webmaster: Martin Kuhn reported that the CLD Newsletter had been emailed on Aug. 12; 154 were sent, 54 opened.
Awards: Marilyn Weber was not present but submitted a written report. Those in the Awards program who wish to “upgrade” their award for 2010 needs to let Marilyn know. [Upgrading refers to a participant trading in one award for another, such as several plates for a platter]. Marilyn needs to order awards by first week of September.
Scholarship: Janet Fitch reported that Scholarship committee members had met and decided to award Paula Briney $1,000.00 (from the Cheryl Finke Scholarship Fund) toward Schumacher clinics.
Symposium: Alice reported for Kate Fleming-Kuhn. Two new DVDs have been purchased. There has not been a decision made on where the Education Day Symposium will take place. It cannot be at Paula Briney’s Pratense Farm because our date is the same as the Kansas City Royal show. Most likely the Symposium will be held at StarWest.
Grassroots: Kelly Griffith submitted a written report. She told Andrea Blake that CLD would not contribute to the airfare for David Blake. Since then there has been no response from the Blakes. His clinic is still scheduled for Nov. 27, 2010, for one half day. Kelly requests suggestions for how to fill the rest of the day. She would like to advertise an event after David Blake’s question & answer session to help increase awareness of Centerline Dressage in the Champaign-Urbana area.
Show Safety: Anne Scrivner was not present but there was discussion about heat alert for temperatures during Classic.
Classic: John Simpson reported that Cathy Schwartz is contacting volunteers. The Boy Scouts cancelled their agreement to provide janitorial services; John hired another company.
All details regarding the judges and the TD are arranged. A third judge has been hired.
People have signed up for helping with the Board-sponsored potluck dinner to be held on the Saturday evening of the show. Pinky said there may be 100 attending.
Inter-Club Liaison: Leslie Burket has been in contact with clubs in Indiana. Ken Levy, Region 2 Director, is particularly interested in participating with CLD. She is trying to arrange joint communications and calendars to be published in various club newsletters. Leslie has information on the National Andalusian Lusitano Horse Show to be held from Sept. 28-Oct. 3 in St. Louis at the National Equestrian Center. Dressage on Wednesday is an open show.
Youth events: Tower Hill will sponsor a youth clinic sometime this Fall.
Charities: If Classic makes a profit we may consider making a donation to the Lowell Boomer scholarship.
40th Anniversary: Still tracking down names but have made contact with several original members. We are considering celebrating the Anniversary at the 2012 Banquet plus other events through that year.
Banquet: There was discussion on holding the Awards Banquet at Illini Country Club at $25.00 per person, Nov. 13, 2010. Pinky motioned, Janet seconded, motion passed. Cindy Ishoy will speak. There will be a cash bar.
The show held at Merri Voigt’s attracted 17 riders and was featured in the local newspaper.
The next meeting will be September 25, at 2:00 p.m. at StarWest.
Meeting adjourned at 3:20 p.m.
Respectfully submitted,
Nancy Simpson, Secretary, from minutes taken by John Simpson
August 14, 2010
StarWest
Members present: Alice Martin, Pinky Noll, Leslie Burket, Janet Fitch, Kelley Clausing, and John Simpson. Marie Meadows, Martin Kuhn and Kate Fleming-Kuhn joined via telephone for a portion of the meeting.
Meeting was called to order at 2:10 pm by President Alice Martin.
Reports of Officers:
Treasurer: Marie Meadows reported that over $25,000 in checks have been received from Classic entries; there will be a few more to deposit. Some airfare is yet to be paid. The Tax Preparation fee of $650.00 has been paid. Marie needs a list of all sponsors. Marie will send a check to the Illinois Dept. of Agriculture; John Simpson will give Marie the bill for cleaning service related to the Classic shows. All bills for the awards and ribbons have been paid.
Membership: Pinky Noll reported we now have 107 members.
Newsletter Editor: Kelley Clausing reported she will post the results from the Chevaux show at Merri Voigt’s and from Classic I & II. Facebook page has between 80-100 fans. She will post information about need for Classic volunteers, the potluck, etc. Kelley STILL NEEDS biographies from some Board Officers and members.
Webmaster: Martin Kuhn reported that the CLD Newsletter had been emailed on Aug. 12; 154 were sent, 54 opened.
Awards: Marilyn Weber was not present but submitted a written report. Those in the Awards program who wish to “upgrade” their award for 2010 needs to let Marilyn know. [Upgrading refers to a participant trading in one award for another, such as several plates for a platter]. Marilyn needs to order awards by first week of September.
Scholarship: Janet Fitch reported that Scholarship committee members had met and decided to award Paula Briney $1,000.00 (from the Cheryl Finke Scholarship Fund) toward Schumacher clinics.
Symposium: Alice reported for Kate Fleming-Kuhn. Two new DVDs have been purchased. There has not been a decision made on where the Education Day Symposium will take place. It cannot be at Paula Briney’s Pratense Farm because our date is the same as the Kansas City Royal show. Most likely the Symposium will be held at StarWest.
Grassroots: Kelly Griffith submitted a written report. She told Andrea Blake that CLD would not contribute to the airfare for David Blake. Since then there has been no response from the Blakes. His clinic is still scheduled for Nov. 27, 2010, for one half day. Kelly requests suggestions for how to fill the rest of the day. She would like to advertise an event after David Blake’s question & answer session to help increase awareness of Centerline Dressage in the Champaign-Urbana area.
Show Safety: Anne Scrivner was not present but there was discussion about heat alert for temperatures during Classic.
Classic: John Simpson reported that Cathy Schwartz is contacting volunteers. The Boy Scouts cancelled their agreement to provide janitorial services; John hired another company.
All details regarding the judges and the TD are arranged. A third judge has been hired.
People have signed up for helping with the Board-sponsored potluck dinner to be held on the Saturday evening of the show. Pinky said there may be 100 attending.
Inter-Club Liaison: Leslie Burket has been in contact with clubs in Indiana. Ken Levy, Region 2 Director, is particularly interested in participating with CLD. She is trying to arrange joint communications and calendars to be published in various club newsletters. Leslie has information on the National Andalusian Lusitano Horse Show to be held from Sept. 28-Oct. 3 in St. Louis at the National Equestrian Center. Dressage on Wednesday is an open show.
Youth events: Tower Hill will sponsor a youth clinic sometime this Fall.
Charities: If Classic makes a profit we may consider making a donation to the Lowell Boomer scholarship.
40th Anniversary: Still tracking down names but have made contact with several original members. We are considering celebrating the Anniversary at the 2012 Banquet plus other events through that year.
Banquet: There was discussion on holding the Awards Banquet at Illini Country Club at $25.00 per person, Nov. 13, 2010. Pinky motioned, Janet seconded, motion passed. Cindy Ishoy will speak. There will be a cash bar.
The show held at Merri Voigt’s attracted 17 riders and was featured in the local newspaper.
The next meeting will be September 25, at 2:00 p.m. at StarWest.
Meeting adjourned at 3:20 p.m.
Respectfully submitted,
Nancy Simpson, Secretary, from minutes taken by John Simpson
July 18, 2010 Meeting
CenterLine Dressage Board Meeting
July 18, 2010
StarWest
Members present: Alice Martin, Paula Briney, Brigitte Franzen, Marie Meadows, Janet Fitch, Pinky Noll, Marilyn Weber, Anne Scrivner, John Simpson, and Nancy Simpson. Brenda Coss attended. Elena Voigt joined via telephone for a portion of the meeting.
Meeting was called to order at 2:05 pm by President Alice Martin.
Reports of Officers:
Treasurer: Marie Meadows reported that the Audit is finished and that the bill of $650.00 is due. The balance in the checkbook is currently low due to expenses related to the Classic I & II shows. IceBreaker and FireCracker shows made money. The subsidized Michalak clinics did not. FireCracker drew entries from Bloomington, Peoria, Quincy, and Belleville. The Col.Carde clinic basically broke even. Show secretaries should forward checks to Marie as they come in rather than wait until the show occurs. Marie has been going back through several years of bank statements to learn if an error occurred. She may have the answer by the next meeting. The complete Treasurer’s Report is reported in the CLD Newsletter.
Membership: Pinky Noll reported on new members, for a total count of 104. Two people planned to pay their membership dues at FireCracker but due to illness could not attend. When they send in their CLD membership, CLD will refund the non-member show fee they paid when sending in their entries.
Newsletter Editor: Kelley Clausing was absent. Statistics on the electronic newsletter were submitted via email.
Webmaster: Martin Kuhn was not present.
Awards: Marilyn Weber asked if it is possible to sign up for year-end club awards online. Discussion followed about the online information, and whether the form could be posted so that it can be actually filled in online, rather than printed first and then completed. Marilyn is working on matching her list of registrants with Martin’s list. Marilyn suggested that the list of Lifetime-registered horses be put in the newsletter, with a request for members to let her know if a horse is deceased or no longer owned by the CLD member. We agreed.
Scholarship: Janet Fitch reported that one application had been received for the Cheryl Finke scholarship. She will send an article on the Academic Scholarship to the Newsletter editor.
Symposium: Alice reported for Kate Fleming-Kuhn who was not present. Kate asked the Board to set the audit fee for the sessions at Education Day. The Board agreed to keep them the same as at the Col. Carde clinic: $10/day or three days for $25. There will be a lunch on Friday and Sunday. A location for the Education Day clinic has not yet been finalized. We discussed various stables but no agreement was reached at the meeting. After the meeting, discussion continued via email. The consensus is that the location should be in the Springfield area because the Annual Awards Banquet, the Saturday evening dinner, is in Springfield. It would not make sense to have a long drive between the two locations. Cindy Ishoy is the speaker and clinician. She will give a talk on the WEG for the keynote speech at the Awards Banquet.
Grassroots: Kelly Griffith was not present but submitted an electronic report. The David Blake Clinic will be Nov. 27, 2010. Kelly received a request from Andrea Blake asking CLD to pay one half ($250.00) of David’s airfare. After discussion, Paula Briney moved, and Janet Fitch seconded, a motion to decline paying for one half of David Blake’s airfare. The motion passed unanimously.
Jr/YR: Jordan Meadows was not present.
Classic: John Simpson reported that all necessary details are in place except for the janitorial service. Paula Briney will deliver the ring to the fairgrounds on Thursday Aug. 26. Brigitte Franzen asked if she could distribute pamphlets related to her business. The Board agreed. Brigitte will try to find her own table.
Inter-Club Liaison: Leslie Burket reported electronically prior to the meeting. She has sent a second round of letters to Indiana Dressage Society, Lincoln Trails Dressage Inc., Michiana Dressage Club, The Dressage Company, and Wisconsin D & CT. She has received one reply, from Ken Levy, Region 2 Director.
Youth Events: Marilyn and Paula reported on the success of the Melanie Michalak clinic. Discussion followed on the best way to keep young people involved. There is some feeling that the club may not be able to continue to subsidize such events as much as during 2011. We will consider less-costly clinicians, asking our ‘older’ YR riders to volunteer to do a clinic, sponsor a group outing such as the Secretariat movie. No final decisions were made.
Charities: nothing new to report. Marie reported and passed around a thank you note from Emily Wagner (for our donation of $2,000 to the Developing Young Horse Championships in Germany). A thank you was also received from Ken Levy, thanking us for the $200.00 donation to the Region 2 Jr/YR Team. The discussion and motion and vote to send the $200.00 was conducted via email July 6, 2010.
Sponsorships: Nancy Simpson reported she had received an additional $70.00 in sponsorships, and would shortly receive $500.00 from Susan Edwards. An anonymous donor contacted Alice Martin about adding $100.00 (which would bring the award to $200.00) to the high point horse from each level. Riders must show BOTH days to be eligible for this award. The same donor would also like to give an award to high scoring horse of a non-traditional dressage breed, ie. not a warmblood. We discussed what our definition of “Non-Warmblood” would mean. It was suggested that each rider wishing to participate in the Non Warmblood award must declare at the beginning of the show, to the show secretary, the breed their horse is to be considered for purposes of the CLD Classic Show I & II. We also discussed the best way to acknowledge the donated items from companies. Most likely we will display banners or signage.
Anniversary: Nothing new to report.
Librarian: Brigitte Franzen has completed her work on the video to DVD conversion. Any of us who own tapes and wish them converted to be shared with other club members are encouraged to bring them to her.
Banquet: Paula Briney, nothing new to report.
Alice commented that the visit to the Abraham Presidential Library to see the Harness Racing/ Currier & Ives Exhibit was informative and congenial. The group of six was led by Rita Bass and enjoyed lunch together afterwards at Bennigan’s.
New Business:
Alice asked if we wanted to bring back the Bridle Number Fee as a way to raise some extra money. Money might be used to offset the cost of youth events. The fee would be $2.00. Paula moved and Janet seconded a motion to do so. Motion passed unanimously. A second suggestion was to place a ‘donation jar’ in the horse show office, with a note about our youth programs.
Next Meeting: Sat. Aug. 14, 2:00 p.m. at StarWest. Meeting adjourned at 3:30 p.m. Respectfully submitted, Nancy Simpson, Secretary
July 18, 2010
StarWest
Members present: Alice Martin, Paula Briney, Brigitte Franzen, Marie Meadows, Janet Fitch, Pinky Noll, Marilyn Weber, Anne Scrivner, John Simpson, and Nancy Simpson. Brenda Coss attended. Elena Voigt joined via telephone for a portion of the meeting.
Meeting was called to order at 2:05 pm by President Alice Martin.
Reports of Officers:
Treasurer: Marie Meadows reported that the Audit is finished and that the bill of $650.00 is due. The balance in the checkbook is currently low due to expenses related to the Classic I & II shows. IceBreaker and FireCracker shows made money. The subsidized Michalak clinics did not. FireCracker drew entries from Bloomington, Peoria, Quincy, and Belleville. The Col.Carde clinic basically broke even. Show secretaries should forward checks to Marie as they come in rather than wait until the show occurs. Marie has been going back through several years of bank statements to learn if an error occurred. She may have the answer by the next meeting. The complete Treasurer’s Report is reported in the CLD Newsletter.
Membership: Pinky Noll reported on new members, for a total count of 104. Two people planned to pay their membership dues at FireCracker but due to illness could not attend. When they send in their CLD membership, CLD will refund the non-member show fee they paid when sending in their entries.
Newsletter Editor: Kelley Clausing was absent. Statistics on the electronic newsletter were submitted via email.
Webmaster: Martin Kuhn was not present.
Awards: Marilyn Weber asked if it is possible to sign up for year-end club awards online. Discussion followed about the online information, and whether the form could be posted so that it can be actually filled in online, rather than printed first and then completed. Marilyn is working on matching her list of registrants with Martin’s list. Marilyn suggested that the list of Lifetime-registered horses be put in the newsletter, with a request for members to let her know if a horse is deceased or no longer owned by the CLD member. We agreed.
Scholarship: Janet Fitch reported that one application had been received for the Cheryl Finke scholarship. She will send an article on the Academic Scholarship to the Newsletter editor.
Symposium: Alice reported for Kate Fleming-Kuhn who was not present. Kate asked the Board to set the audit fee for the sessions at Education Day. The Board agreed to keep them the same as at the Col. Carde clinic: $10/day or three days for $25. There will be a lunch on Friday and Sunday. A location for the Education Day clinic has not yet been finalized. We discussed various stables but no agreement was reached at the meeting. After the meeting, discussion continued via email. The consensus is that the location should be in the Springfield area because the Annual Awards Banquet, the Saturday evening dinner, is in Springfield. It would not make sense to have a long drive between the two locations. Cindy Ishoy is the speaker and clinician. She will give a talk on the WEG for the keynote speech at the Awards Banquet.
Grassroots: Kelly Griffith was not present but submitted an electronic report. The David Blake Clinic will be Nov. 27, 2010. Kelly received a request from Andrea Blake asking CLD to pay one half ($250.00) of David’s airfare. After discussion, Paula Briney moved, and Janet Fitch seconded, a motion to decline paying for one half of David Blake’s airfare. The motion passed unanimously.
Jr/YR: Jordan Meadows was not present.
Classic: John Simpson reported that all necessary details are in place except for the janitorial service. Paula Briney will deliver the ring to the fairgrounds on Thursday Aug. 26. Brigitte Franzen asked if she could distribute pamphlets related to her business. The Board agreed. Brigitte will try to find her own table.
Inter-Club Liaison: Leslie Burket reported electronically prior to the meeting. She has sent a second round of letters to Indiana Dressage Society, Lincoln Trails Dressage Inc., Michiana Dressage Club, The Dressage Company, and Wisconsin D & CT. She has received one reply, from Ken Levy, Region 2 Director.
Youth Events: Marilyn and Paula reported on the success of the Melanie Michalak clinic. Discussion followed on the best way to keep young people involved. There is some feeling that the club may not be able to continue to subsidize such events as much as during 2011. We will consider less-costly clinicians, asking our ‘older’ YR riders to volunteer to do a clinic, sponsor a group outing such as the Secretariat movie. No final decisions were made.
Charities: nothing new to report. Marie reported and passed around a thank you note from Emily Wagner (for our donation of $2,000 to the Developing Young Horse Championships in Germany). A thank you was also received from Ken Levy, thanking us for the $200.00 donation to the Region 2 Jr/YR Team. The discussion and motion and vote to send the $200.00 was conducted via email July 6, 2010.
Sponsorships: Nancy Simpson reported she had received an additional $70.00 in sponsorships, and would shortly receive $500.00 from Susan Edwards. An anonymous donor contacted Alice Martin about adding $100.00 (which would bring the award to $200.00) to the high point horse from each level. Riders must show BOTH days to be eligible for this award. The same donor would also like to give an award to high scoring horse of a non-traditional dressage breed, ie. not a warmblood. We discussed what our definition of “Non-Warmblood” would mean. It was suggested that each rider wishing to participate in the Non Warmblood award must declare at the beginning of the show, to the show secretary, the breed their horse is to be considered for purposes of the CLD Classic Show I & II. We also discussed the best way to acknowledge the donated items from companies. Most likely we will display banners or signage.
Anniversary: Nothing new to report.
Librarian: Brigitte Franzen has completed her work on the video to DVD conversion. Any of us who own tapes and wish them converted to be shared with other club members are encouraged to bring them to her.
Banquet: Paula Briney, nothing new to report.
Alice commented that the visit to the Abraham Presidential Library to see the Harness Racing/ Currier & Ives Exhibit was informative and congenial. The group of six was led by Rita Bass and enjoyed lunch together afterwards at Bennigan’s.
New Business:
Alice asked if we wanted to bring back the Bridle Number Fee as a way to raise some extra money. Money might be used to offset the cost of youth events. The fee would be $2.00. Paula moved and Janet seconded a motion to do so. Motion passed unanimously. A second suggestion was to place a ‘donation jar’ in the horse show office, with a note about our youth programs.
Next Meeting: Sat. Aug. 14, 2:00 p.m. at StarWest. Meeting adjourned at 3:30 p.m. Respectfully submitted, Nancy Simpson, Secretary
June 20, 2010 Meeting Minutes
CenterLine Dressage Board Meeting
June 20, 2010
StarWest
The minutes were taken by John Simpson, due to the absence of the Secretary. Members present: Alice Martin, Paula Briney, Martin Kuhn, Kate Fleming-Kuhn, Brigitte Franzen, and Nancy Simpson. Leslie Burket joined via telephone for a portion of the meeting.
Meeting was called to order at 2:10 pm by President Alice Martin.
Reports of Officers:
Treasurer: Alice reported for Marie Meadows, who was not present but had submitted an electronic report via email prior to the meeting. Beginning checkbook balance was $5,636.48; ending balance was $4,534.93. The Col. Carde Clinic brought in enough money that CLD was able to return the $750.00 check fromUSDF. The format of clinic rides, dinner and lecture was very successful. Kerber, Eck & Braeckel have finished work on the 2008 and 2009 taxes which have been mailed. Additional incoming funds included one membership and one rental fee for the dressage ring. The complete Treasurer’s Report is listed in theCLD Newsletter.
Membership: Alice reported for Pinky Noll. We now have 103 members. A discrepancy between our count and USDF’s count of the number of members has been resolved.
Newsletter Editor: Nothing to report.
Webmaster: Martin Kuhn reported that due to Internet outage at StarWest he could report nothing new.
Awards: Marilyn Weber was not present. Paula Briney reported on Marilyn’s behalf that it would be most helpful if the Horse Nomination form for year-end awards could be printed on a separate piece of paper from the Membership Renewal form. It would be more efficient as these forms go to two different members for processing.
Scholarship: Nothing to report.
Leslie Burket joined via telephone.
Symposium: Kate Fleming-Kuhn reported on the Carde clinic, especially on the good group dynamics which resulted from the format of rides, lecture, and dinner. This format drew in new people. Kate suggested we repeat this format in the future. Alice commented that we had 18 paid auditors and 32 different owner/rider/auditor combinations. Attendees came from SLADS, LEDA (Little Egypt), and Colorado’s Rocky Mountain Dressage Society, and, of course, CLD.
Kate reported that Neil and Cindy Ishoy have confirmed that at least one of them will be the speaker and clinician for Education Day Symposium weekend. The fee will be $1,500.00 per day, Canadian.
Martin said that the videos made during the Col. Carde clinic will be made available soon. Nancy Simpson said that she may be able to host a viewing.
Grassroots: Kelly Griffith had e-mailed that David Blake offered four lessons and a lecture coming the Sat. after Thanksgiving.
Inter-Club Liaison: Leslie Burkett reported that the 2nd round of emails about interclub activities had gone out to other clubs. Leslie expects more response from smaller dressage clubs. Paula mentioned a new club in Southwestern Wisconsin which might be a good contact. Charities were discussed. No decisions were made.
Sponsorships: Nancy Simpson has received $505.00 in sponsorship money ; more sponsorship forms have been mailed.
Librarian: Brigitte Franzen reported she is finished converting videotapes to DVD format. She also told those present about a potential investment opportunity for CLD Certificates of Deposit. Whenever one matures, we should consider getting a Market Linked CD. She distributed a flyer explaining what it is and what would be required. The CD principal is FDIC insured.
New Business:
Classic: Nancy Simpson reported for John Simpson that Cathy Schwartz has graciously agreed to be the Volunteer Coordinator for Classic. Janitorial arrangements are pending.
Trip to Museum: CLD members are invited to the Abraham Lincoln Presidential Library to view the special Currier & Ives exhibit on Harness Racing in America on July 17.
Emily Wagner trip to Germany: Kate reported to the Board that Emily Wagner and her horse Wake UP have qualified to participate in the World Young Horse Championships in Germany in 2010. Her stallion is Midwest-bred and home-trained. Emily needs help with financing to get to Germany. Her local club, Kansas City Dressage Society, has agreed to match any other club donations. We discussed contributing. Kate agreed to check with the Dressage Foundation to see if they had set up a fund for Emily. The answer came via email that the DF does not set up a fund to benefit one individual. As no quorum was present, we agreed to discuss via email to get more input from additional board members. Email discussion began on June 22. Nancy Simpson made a motion that CLDdonate $2,000 to a fund to contribute to Emily Wagner’s expenses for the World Young Horse Championships in Germany. Pinky Noll seconded. Motion passed by electronic vote on June 23.
Alice remarked that Anne Scrivner had done an excellent job as safety officer at the Al Khamsa show. Runners are still needed for FireCracker. Melanie Michalak will be judging FireCracker on July 10 and doing the Youth Clinic on July 11. She will stay with John and Nancy Simpson.
Paula said the CLD ring will be rented again by the Morgan Jubilee show which immediately follows Classic. She will not be available to take down the ring so other club members will need to volunteer for that.
The next meeting will be July 18, at 2:00 p.m. at StarWest.
Meeting adjourned at 3:30 p.m.
Respectfully submitted,
Nancy Simpson, Secretary
The minutes were taken by John Simpson, due to the absence of the Secretary. Members present: Alice Martin, Paula Briney, Martin Kuhn, Kate Fleming-Kuhn, Brigitte Franzen, and Nancy Simpson. Leslie Burket joined via telephone for a portion of the meeting.
Meeting was called to order at 2:10 pm by President Alice Martin.
Reports of Officers:
Treasurer: Alice reported for Marie Meadows, who was not present but had submitted an electronic report via email prior to the meeting. Beginning checkbook balance was $5,636.48; ending balance was $4,534.93. The Col. Carde Clinic brought in enough money that CLD was able to return the $750.00 check fromUSDF. The format of clinic rides, dinner and lecture was very successful. Kerber, Eck & Braeckel have finished work on the 2008 and 2009 taxes which have been mailed. Additional incoming funds included one membership and one rental fee for the dressage ring. The complete Treasurer’s Report is listed in theCLD Newsletter.
Membership: Alice reported for Pinky Noll. We now have 103 members. A discrepancy between our count and USDF’s count of the number of members has been resolved.
Newsletter Editor: Nothing to report.
Webmaster: Martin Kuhn reported that due to Internet outage at StarWest he could report nothing new.
Awards: Marilyn Weber was not present. Paula Briney reported on Marilyn’s behalf that it would be most helpful if the Horse Nomination form for year-end awards could be printed on a separate piece of paper from the Membership Renewal form. It would be more efficient as these forms go to two different members for processing.
Scholarship: Nothing to report.
Leslie Burket joined via telephone.
Symposium: Kate Fleming-Kuhn reported on the Carde clinic, especially on the good group dynamics which resulted from the format of rides, lecture, and dinner. This format drew in new people. Kate suggested we repeat this format in the future. Alice commented that we had 18 paid auditors and 32 different owner/rider/auditor combinations. Attendees came from SLADS, LEDA (Little Egypt), and Colorado’s Rocky Mountain Dressage Society, and, of course, CLD.
Kate reported that Neil and Cindy Ishoy have confirmed that at least one of them will be the speaker and clinician for Education Day Symposium weekend. The fee will be $1,500.00 per day, Canadian.
Martin said that the videos made during the Col. Carde clinic will be made available soon. Nancy Simpson said that she may be able to host a viewing.
Grassroots: Kelly Griffith had e-mailed that David Blake offered four lessons and a lecture coming the Sat. after Thanksgiving.
Inter-Club Liaison: Leslie Burkett reported that the 2nd round of emails about interclub activities had gone out to other clubs. Leslie expects more response from smaller dressage clubs. Paula mentioned a new club in Southwestern Wisconsin which might be a good contact. Charities were discussed. No decisions were made.
Sponsorships: Nancy Simpson has received $505.00 in sponsorship money ; more sponsorship forms have been mailed.
Librarian: Brigitte Franzen reported she is finished converting videotapes to DVD format. She also told those present about a potential investment opportunity for CLD Certificates of Deposit. Whenever one matures, we should consider getting a Market Linked CD. She distributed a flyer explaining what it is and what would be required. The CD principal is FDIC insured.
New Business:
Classic: Nancy Simpson reported for John Simpson that Cathy Schwartz has graciously agreed to be the Volunteer Coordinator for Classic. Janitorial arrangements are pending.
Trip to Museum: CLD members are invited to the Abraham Lincoln Presidential Library to view the special Currier & Ives exhibit on Harness Racing in America on July 17.
Emily Wagner trip to Germany: Kate reported to the Board that Emily Wagner and her horse Wake UP have qualified to participate in the World Young Horse Championships in Germany in 2010. Her stallion is Midwest-bred and home-trained. Emily needs help with financing to get to Germany. Her local club, Kansas City Dressage Society, has agreed to match any other club donations. We discussed contributing. Kate agreed to check with the Dressage Foundation to see if they had set up a fund for Emily. The answer came via email that the DF does not set up a fund to benefit one individual. As no quorum was present, we agreed to discuss via email to get more input from additional board members. Email discussion began on June 22. Nancy Simpson made a motion that CLDdonate $2,000 to a fund to contribute to Emily Wagner’s expenses for the World Young Horse Championships in Germany. Pinky Noll seconded. Motion passed by electronic vote on June 23.
Alice remarked that Anne Scrivner had done an excellent job as safety officer at the Al Khamsa show. Runners are still needed for FireCracker. Melanie Michalak will be judging FireCracker on July 10 and doing the Youth Clinic on July 11. She will stay with John and Nancy Simpson.
Paula said the CLD ring will be rented again by the Morgan Jubilee show which immediately follows Classic. She will not be available to take down the ring so other club members will need to volunteer for that.
The next meeting will be July 18, at 2:00 p.m. at StarWest.
Meeting adjourned at 3:30 p.m.
Respectfully submitted,
Nancy Simpson, Secretary
April 18, 2010 Meeting Minutes
CenterLine Dressage Board Meeting
April 18, 2010
StarWest
The minutes were taken by John Simpson, due to the absence of the Secretary. Members present: Alice Martin, Martin Kuhn, Kate Fleming-Kuhn, Kelley Clausing, Brigitte Franzen, Janet Fitch, Paula Briney, Anne Scrivner, Leslie Burket, Kelly Griffith, Marilyn Weber, John Simpson. Marie Meadows, Elena Voigt, and Tracey Walker joined via telephone. Meeting was called to order at 2:05 pm by President Alice Martin.
Reports of Officers:
Newsletter Editor Kelley Clausing reported that we now have 67 members on Facebook including one from the country of Colombia.
Treasurer: Alice reported for Marie Meadows from the Treasurer’s Report (see page 7). Then she asked Marie via the speaker phone for details on certain items: CLD has three tiered Certificates of Deposit at terms from three months to nine months. In the future, the cost of ribbons will be accounted for by each show. IceBreaker has 60 rides so far, with $803.00 in receipts. The CLD-subsidized Michalak Clinic at Pratense Farms cost $596.00, including a $500.00 fee for the instructor. Income from the clinic was $270.00 for nine riders at $30 each. Tax preparation fees are due. The required audit of the CLD books by the accountant is to be done by June 30. Marie is looking into the cost of the audit. Total cost of ribbons for 2010 was $571.23.
Membership: Alice reported for Co-ordinator Pinky Noll. CLD now has 99 members, 18 of which are juniors. The new membership cards will be distributed at IceBreaker. Those that remain will be mailed.
Alice asked those present if they had reviewed the CLD Handbook prior to the meeting. Most had read the posted draft. Leslie Burket asked for an explanation of the purpose of the Handbook. Alice replied that it is a hands on copy of CLD information for each member, but it also makes clear the advantages of belonging to our GMO. Plus the Handbook includes the Bylaws and our Purpose. There was discussion of putting phone numbers of all members into the Handbook. It was explained that phone numbers had been removed some years ago due to privacy concerns. The content was approved for publication and distribution at IceBreaker.
Webmaster: Martin reported that two newsletters had been mailed since our last Board meeting on March 13. We have 153 subscribers, 151 copies were delivered and 57% have been opened. Alice reported that we gained 5 new Junior Members from the Michalak Clinic. Martin reported that he had received a request to post a link on CLD’s link page by a commercial site with no local affiliations. Martin’s unwritten policy for posting links to the CLD links page has been that he would post a link to any horse related page that reciprocated by posting a link to CLD. In the case of a commercial site without any direct ties to the CLD community his policy has been to treat their link request as an advertisement request and forward them information about advertising on CLD’s website and newsletter. Martin asked if there was any objections to continuing this policy as he had laid out. There was none.
Awards: Co-ordinator Marilyn Weber had no news to report.
Scholarship: Co-ordinator Janet Fitch reported she is reviewing guidelines for both the academic and the clinic/rider education scholarships. She will design posters to advertise the scholarships at IceBreaker. She suggested that we require requests for clinic/rider scholarships to be received at least 3 weeks before a clinic. Kate Fleming-Kuhn asked if scholarships would also be available for our subsidized clinics. The consensus was no. Janet will also prepare an article about the scholarships for The Reader.
Symposium: Co-ordinator Kate Fleming-Kuhn is continuing to work on finding someone for the November Awards program. She has contacted Cindy Ishoy, but has not received a reply yet. Scott Hassler has agreed to come in 2011. Amanda Johnson-Borchard is being considered for another Youth/Beginner clinic. Consensus of those present was that she would be a great clinician. Her fee is $600.00 per day, for this clinic she has volunteered to not charge the club for her milage. Tower Hill has offered to host.
Kate requested discussion on CLD hosting a “L“ [Learner Judge] program. She explained that the organizer of such a program cannot be a participant. The L program takes at least 5 different sessions and is a big commitment in time and effort to organize. However, it would be a significant promotion for CLD. We would need numerous horses and riders for demonstrations. The hosting facility requires a meeting facility for the seminar portion. The club will consider it. No motion was made and no vote was taken. Kate suggested several topics for local education programs: a show grooming clinic, a sport horse conformation judging clinic, a ground work seminar, and a show forms clinic. No dates were set.
Grassroots: Alice reported for for Co-ordinator Kelly Griffith who was not present. Kelly is working on arranging a junior rider clinic with David Blake in the Champaign area.
Show safety: Co-ordinator Anne Scrivner reported she is getting name tags for show staff and officials, including the EMT. She is arranging for signage and other required materials needed for approved horse shows.
IceBreaker: Alice reported for Manager Sue Graham, who was not present; the show schedule should be finished by April 19th or 20th.
Firecracker: Alice reported for Manager Jan Gurga, who was not present. Jan is securing volunteers.
Classic: Manager John Simpson reported that he has contacted the cleaning/janitorial contractors, but is not satisfied with their increased price. He will look into choosing a different vendor. A Volunteer Coordinator is still needed for Classic.
Inter-club Liaison: Co-ordinator Elena Voigt had nothing to report. (Elena is slowly recovering from a serious bout with pneumonia.) Committee member Leslie Burket said some groups contacted her about links and event notices among adjoining GMO’s. We are contemplating sharing articles. etc.
Youth events: Committee member Marilyn Weber and Alice reported that the kids had a good time at the April clinic. They liked clinician Melanie Michalak, and were interested in doing another youth clinic. The potluck was a success. Paula reported that the Sangamon Valley Pony Club membership is down to only four members. She suggested that we consider doing something with them. The consensus was that CLD will try to bring them into the next youth clinic.
Charities: Co-ordinator Leslie Burket, nothing to report.
Sponsorships: Alice reported for Co-ordinator Nancy Simpson, who was not present. Tracy Walker is supposed to send Nancy the 2008 sponsorship forms within the week.
40th Anniversary Committee: Alice reported that co-founders, Elaine Gibala and Genelle Royer, have been contacted but have not yet responded.
Librarian: Brigitte Franzen reported that she is converting all club owned VHS-format videotapes to DVDs. She will work on preparing information to advise members, especially youth members, on what tapes are available and how to borrow them. (Brigitte has once again agreed to be the Corporate Sponsor for Classic and has received a Thank You letter from the Sponsorship Coordinator, Nancy Simpson.) Other members present agreed to get their VHS tapes and DVDs to Brigitte. Martin volunteered to get a supply of blank DVD’s and jewel cases for Brigitte to use. There was discussion on series of video recordings and which titles to consider for purchase. If we own part of a series, we may complete it.
New Business:
Kate Fleming-Kuhn discussed making the StarWest planned 6 p.m. potluck on Wednesday, April 28, and the following 7 p.m. lecture by Susanne Von Dietze, a CLD sponsored-event. Kelley Clausing furthered interest. StarWest is hosting her clinic on Wednesday and Thursday. A vote was not taken. Alice reported that she attended a SLADS Board meeting on April 12 to discuss co-ordinating club activities. A problem has arisen because SLADS has changed their June 2011 show date. It now conflicts with the Al Khamsa June 2011 show in New Berlin. Al Khamsa is considering changing their date to the second weekend of June. If this is done, one advantage would be that the Al Khamsa show would no longer conflict with the Midwest Charity Horse Show. Members present suggested we switch all email attachments to .pdf because people are having trouble opening some attachments sent in other formats. Brigitte asked about Corporate Sponsor inserts for the Classic program. She will furnish 100 copies will be supplied to Show Secretary Jeanie Craver. Martin moved and Marilyn seconded that the meeting adjourn at 3:30. Motion passed unanimously.
Next meeting: Sunday May 23, 2:00 pm at StarWest.
The minutes were taken by John Simpson, due to the absence of the Secretary. Members present: Alice Martin, Martin Kuhn, Kate Fleming-Kuhn, Kelley Clausing, Brigitte Franzen, Janet Fitch, Paula Briney, Anne Scrivner, Leslie Burket, Kelly Griffith, Marilyn Weber, John Simpson. Marie Meadows, Elena Voigt, and Tracey Walker joined via telephone. Meeting was called to order at 2:05 pm by President Alice Martin.
Reports of Officers:
Newsletter Editor Kelley Clausing reported that we now have 67 members on Facebook including one from the country of Colombia.
Treasurer: Alice reported for Marie Meadows from the Treasurer’s Report (see page 7). Then she asked Marie via the speaker phone for details on certain items: CLD has three tiered Certificates of Deposit at terms from three months to nine months. In the future, the cost of ribbons will be accounted for by each show. IceBreaker has 60 rides so far, with $803.00 in receipts. The CLD-subsidized Michalak Clinic at Pratense Farms cost $596.00, including a $500.00 fee for the instructor. Income from the clinic was $270.00 for nine riders at $30 each. Tax preparation fees are due. The required audit of the CLD books by the accountant is to be done by June 30. Marie is looking into the cost of the audit. Total cost of ribbons for 2010 was $571.23.
Membership: Alice reported for Co-ordinator Pinky Noll. CLD now has 99 members, 18 of which are juniors. The new membership cards will be distributed at IceBreaker. Those that remain will be mailed.
Alice asked those present if they had reviewed the CLD Handbook prior to the meeting. Most had read the posted draft. Leslie Burket asked for an explanation of the purpose of the Handbook. Alice replied that it is a hands on copy of CLD information for each member, but it also makes clear the advantages of belonging to our GMO. Plus the Handbook includes the Bylaws and our Purpose. There was discussion of putting phone numbers of all members into the Handbook. It was explained that phone numbers had been removed some years ago due to privacy concerns. The content was approved for publication and distribution at IceBreaker.
Webmaster: Martin reported that two newsletters had been mailed since our last Board meeting on March 13. We have 153 subscribers, 151 copies were delivered and 57% have been opened. Alice reported that we gained 5 new Junior Members from the Michalak Clinic. Martin reported that he had received a request to post a link on CLD’s link page by a commercial site with no local affiliations. Martin’s unwritten policy for posting links to the CLD links page has been that he would post a link to any horse related page that reciprocated by posting a link to CLD. In the case of a commercial site without any direct ties to the CLD community his policy has been to treat their link request as an advertisement request and forward them information about advertising on CLD’s website and newsletter. Martin asked if there was any objections to continuing this policy as he had laid out. There was none.
Awards: Co-ordinator Marilyn Weber had no news to report.
Scholarship: Co-ordinator Janet Fitch reported she is reviewing guidelines for both the academic and the clinic/rider education scholarships. She will design posters to advertise the scholarships at IceBreaker. She suggested that we require requests for clinic/rider scholarships to be received at least 3 weeks before a clinic. Kate Fleming-Kuhn asked if scholarships would also be available for our subsidized clinics. The consensus was no. Janet will also prepare an article about the scholarships for The Reader.
Symposium: Co-ordinator Kate Fleming-Kuhn is continuing to work on finding someone for the November Awards program. She has contacted Cindy Ishoy, but has not received a reply yet. Scott Hassler has agreed to come in 2011. Amanda Johnson-Borchard is being considered for another Youth/Beginner clinic. Consensus of those present was that she would be a great clinician. Her fee is $600.00 per day, for this clinic she has volunteered to not charge the club for her milage. Tower Hill has offered to host.
Kate requested discussion on CLD hosting a “L“ [Learner Judge] program. She explained that the organizer of such a program cannot be a participant. The L program takes at least 5 different sessions and is a big commitment in time and effort to organize. However, it would be a significant promotion for CLD. We would need numerous horses and riders for demonstrations. The hosting facility requires a meeting facility for the seminar portion. The club will consider it. No motion was made and no vote was taken. Kate suggested several topics for local education programs: a show grooming clinic, a sport horse conformation judging clinic, a ground work seminar, and a show forms clinic. No dates were set.
Grassroots: Alice reported for for Co-ordinator Kelly Griffith who was not present. Kelly is working on arranging a junior rider clinic with David Blake in the Champaign area.
Show safety: Co-ordinator Anne Scrivner reported she is getting name tags for show staff and officials, including the EMT. She is arranging for signage and other required materials needed for approved horse shows.
IceBreaker: Alice reported for Manager Sue Graham, who was not present; the show schedule should be finished by April 19th or 20th.
Firecracker: Alice reported for Manager Jan Gurga, who was not present. Jan is securing volunteers.
Classic: Manager John Simpson reported that he has contacted the cleaning/janitorial contractors, but is not satisfied with their increased price. He will look into choosing a different vendor. A Volunteer Coordinator is still needed for Classic.
Inter-club Liaison: Co-ordinator Elena Voigt had nothing to report. (Elena is slowly recovering from a serious bout with pneumonia.) Committee member Leslie Burket said some groups contacted her about links and event notices among adjoining GMO’s. We are contemplating sharing articles. etc.
Youth events: Committee member Marilyn Weber and Alice reported that the kids had a good time at the April clinic. They liked clinician Melanie Michalak, and were interested in doing another youth clinic. The potluck was a success. Paula reported that the Sangamon Valley Pony Club membership is down to only four members. She suggested that we consider doing something with them. The consensus was that CLD will try to bring them into the next youth clinic.
Charities: Co-ordinator Leslie Burket, nothing to report.
Sponsorships: Alice reported for Co-ordinator Nancy Simpson, who was not present. Tracy Walker is supposed to send Nancy the 2008 sponsorship forms within the week.
40th Anniversary Committee: Alice reported that co-founders, Elaine Gibala and Genelle Royer, have been contacted but have not yet responded.
Librarian: Brigitte Franzen reported that she is converting all club owned VHS-format videotapes to DVDs. She will work on preparing information to advise members, especially youth members, on what tapes are available and how to borrow them. (Brigitte has once again agreed to be the Corporate Sponsor for Classic and has received a Thank You letter from the Sponsorship Coordinator, Nancy Simpson.) Other members present agreed to get their VHS tapes and DVDs to Brigitte. Martin volunteered to get a supply of blank DVD’s and jewel cases for Brigitte to use. There was discussion on series of video recordings and which titles to consider for purchase. If we own part of a series, we may complete it.
New Business:
Kate Fleming-Kuhn discussed making the StarWest planned 6 p.m. potluck on Wednesday, April 28, and the following 7 p.m. lecture by Susanne Von Dietze, a CLD sponsored-event. Kelley Clausing furthered interest. StarWest is hosting her clinic on Wednesday and Thursday. A vote was not taken. Alice reported that she attended a SLADS Board meeting on April 12 to discuss co-ordinating club activities. A problem has arisen because SLADS has changed their June 2011 show date. It now conflicts with the Al Khamsa June 2011 show in New Berlin. Al Khamsa is considering changing their date to the second weekend of June. If this is done, one advantage would be that the Al Khamsa show would no longer conflict with the Midwest Charity Horse Show. Members present suggested we switch all email attachments to .pdf because people are having trouble opening some attachments sent in other formats. Brigitte asked about Corporate Sponsor inserts for the Classic program. She will furnish 100 copies will be supplied to Show Secretary Jeanie Craver. Martin moved and Marilyn seconded that the meeting adjourn at 3:30. Motion passed unanimously.
Next meeting: Sunday May 23, 2:00 pm at StarWest.
March 13, 2010 Meeting Minutes
Centerline Dressage Board Meeting
March 13, 2010
StarWest
Members present: Alice Martin, Marie Meadows, Pinky Noll, Martin Kuhn, Janet Fitch, Paula Briney, Leslie Burket, Brenda Coss, Jordan Meadows, Anne Scrivner, Kelly Griffith, Teri Morenz, Marilyn Weber, Nancy Simpson, John Simpson. Elena Voigt joined via telephone at 2:15 p.m.
Meeting was called to order at 2:05 pm by President Alice Martin. Alice thanked the Board for using electronic voting, the minutes of the February 20 minutes were passed unanimously with 10 Yes votes/0 No votes on March 1.
Reports of Officers:
Treasurer: Marie Meadows reported that CLD has had a problem with bounced checks from shows and clinics. Discussion followed on how to handle this problem: Paula Briney suggested that every effort be made to cash checks before the event is held; for an approved show,we can notify USEF which would result in a suspension for the party writing the check; we can send a letter from Noll Law to the person.
It was decided that checks written on insufficient funds will be treated the same for both shows and clinics. Show secretaries will be instructed to watch for people who have bounced checks to CLD in the past. Paula informed Marie that $683.00 was owed to our insurance company, but wait until the invoice is received. We are covered under a binder right now. Paula said that Pratense Farm and Tower Hill need to be added to the list of insured venues. Paula told the Board that the insurance company now insists that we specify dates for insured events, rather than use the phrase “To Be Announced.” Discussion followed on upcoming insured events: Youth Freestyle Clinic April 10-11; IceBreaker April 24; Special Clinic with Col. Carde June 4-6; FireCracker July 10, Classic August 28-29, and Education Days, November 11-13.
Discussion followed regarding what event to schedule for the November Education Day. It was decided to have someone other than Col. Carde because he will be featured in June and in the fall. Paula raised the topic of whether or not the club can support two education days. No final decision was made.
[The Board returned to the Treasurer’s Report after Martin and Jordan gave their reports. Janet Fitch moved the Report be approved; Pinky Noll seconded. The motion passed unanimously.]
Webmaster: Martin reported that the March newsletter was emailed to 146 recipients on March 11; over 51% were opened by the time of the Board meeting. Discussion followed on the annual bills for the website, and on a possible re-design. Martin was unanimously authorized to spend $30 for the software needed for the new design which will include a “Search” button on each page.
Membership: Pinky passed out the new CLD Membership cards. All agreed that the new cards are quite nice and thanked Martin and Pinky for all of the work they had done to get the cards ready. Pinky reported that CLD currently has 93 members. Pinky reported we have enough glassware to cover CLD Classic awards. All ribbons for 2010 have been ordered and received; cost $571.23. 30 copies of The Reader were printed and mailed; cost $6.16. 500 copies of the Omnibus were printed for $127.74.
Newsletter Editor: Jordan Meadows reported for Kelley Clausing, who was out of town. Jordan requested that members send in pictures to be posted on Facebook. Jordan and Kelley will try to keep our page up to date with USDF and USEF news. Jordan explained how to sign up to be a ‘friend of CLD’.
Awards: Marilyn Weber reported that she had re-written several portions of the information regarding CLD year-end awards for clarification. No substantive changes were submitted. Discussed what constitutes a closed breed show. Anne Scrivner asked whether or not classes such as those for novice or maiden horses and or riders are included or excluded from our Awards program. Marilyn said novice/maidens are INCLUDED, Alice thought they were EXCLUDED. Marilyn stated that it did not matter because those horses/riders end up being signed up for the Novice Section of CLD Awards anyway.
Paula moved that the Awards Report be accepted; Marie Meadows seconded. More discussion followed, mainly on how this section would appear in the Handbook. Alice explained the report would be included in the draft Handbook [to be voted on at a later date] with only formatting and “clean-up” changes. The vote was unanimous.
Scholarship: Janet Fitch reported on the various CLD scholarships. She read a draft of the guidelines for the Cheryl Finke Fund for Developing Riders. The intent of this award is to provide some financial help when special opportunities arise for a club member who wants to supplement their education. Discussion on this scholarship followed and was mixed with comments about the other two CLD scholarships [Academic and Clinic Participation]. One point of discussion was the requirement that recipients of the CFF Scholarship write a report of their experience to be published in The Reader, to benefit all members. Kelley had previously asked that a Reader report be a condition of all scholarship awards. Martin suggested we award only one CP award the first year. We discussed how often to award scholarships; one person cannot get more than one per year; the importance of keeping enough money in reserve for club emergencies; goals; qualifications; are scholarships financially ‘need-based’ or ‘need-blind’; what percent of total cost is being requested. Alice entertained us with the quote “Anyone who has a horse, has needs.” We discussed the length of time one must be a member of CLD before any scholarship can be awarded. Tracy Walker had suggested by e-mail that six months is too little. Most present favored two years. Janet will continue working on the various forms and will present them for a vote at a later date. She will make the draft available on WriteBoard.
Symposium: Kate Fleming-Kuhn was absent; Alice Martin presented her report. Alice announced that USDF had accepted her grant application. CLD has been awarded a $1,000.00 grant to be used for expenses related to the June 4-6, 2010 Col. Carde Symposium. This will include clinic, three lectures, Friday and Sunday luncheons, and a Saturday night dinner. Because these dates conflict with the ARAB, Inc. show, Martin will see if some of Col. Carde’s presentation can be videotaped. Kate has received a verbal “yes” from Scott Hassler for 2011 Education Days. There was discussion on what to plan for the November Education Day. Alice explained that due to Col. Carde’s health, he may decide not to travel to the United States after 2010. The consensus of the group was not to have Col. Carde for Education Day in 2010, but for Kate to look for someone else. Those present understand it is getting late in 2010 to be looking for a November 2010 speaker. In the past, Education Day has sometimes been hard to fill with riders, perhaps because it falls at the end of everyone’s show year. Janet suggested the person who talked to our group some years ago on the “Prix St. James” [none could remember his name]. Dr. Hilary Clayton was suggested, but is hard to schedule.
Grassroots: Kelly Griffith reported she will see David Blake on April 24-25th and will talk to him about arranging a CLD Youth event. We discussed the Guidelines written by Merri Voigt for CLD-Approved Schooling Shows. Teri Morenz, from Tower Hill Stables which holds two dressage schooling shows, joined the discussion, expressing agreement with the Guidelines. The Guidelines will be added to the Handbook which will be distributed at the April 24 IceBreaker.
By-Laws: Janet Fitch made a motion that the Bylaws, as presented electronically prior to our meeting, be accepted. Paula Briney seconded. Motion passed unanimously.
Show safety: Anne Scrivner reported she is making the required signage.
IceBreaker: Sue Graham, Co-Manager with daughter Amanda, reported by email that there was no additional news since our last meeting. Volunteers still needed.
Firecracker: Alice reported that Julie Nichols will be the onsite ‘day manager’ of the show and that Jan Gurga will receive the entries. Volunteers still needed.
Classic: John Simpson reported that he still needs a Volunteer Coordinator. Neither Mary Lou Flowers nor Elena Voigt can do it for 2010.
Youth Events: Paula Briney and Marilyn Weber reported a clinic with Melanie Michalak is tentatively planned for April 10, 2010. Her fee is $500.00 plus mileage (cost per mile not clear, but estimated at $.35 per mile for 383 miles to be $134.05). Discussion of the total cost of the clinic followed: what should the cost per lesson be, should the cost per lesson cover the total clinic costs or should CLD partially subsidize. Paula said that if the clinic does not fill with youth members, it would be opened to adult members.
Janet made a motion that CLD support and subsidize this clinic. Lesson cost would be $30.00 for CLD youth, $75 for CLD adults, $85 for non-CLD adults (if room allows). Martin seconded. Motion passed unanimously.
Inter-club Liaison and Charities: Leslie Burket reported that she had distributed her report via email the evening of March 12. Many of the Board members had not yet seen it. Due to time constraints this topic was tabled.
Sponsorships: Nancy Simpson will be in charge of sponsorships for CLD Classic.
40th Anniversary Committee: Alice suggested we try to get some of the founding members to attend. Elaine Gibala and Genelle Royer, co-founders with Alice, were mentioned.
Old Business: The designation of which year our two new Board members would have their terms expire was a misunderstanding. They were not additions to the Board, but members elected in 2009, because Standing Board Members who previously were elected Representatives did not choose to run for re-election.
Jon Gray Noll is the Agent for CLD with the Secretary of State’s office to register Not-for-Profit Organizations. The annual fee is $5 and due in August.
New Business: It was voted to keep the rental price of CLD’s dressage arena to $100 per event, $50 to pick and deliver and $75 to help set up. Paula reported that the meter tape was damaged and needs to be replaced. The Board unanimously agreed to buy a new 100m tape.
Next Meeting is scheduled for Sunday April 18 at 2:00 at StarWest.
Meeting adjourned at 3:50 pm. Those in attendance were urged to attend the Heartland Equine Health Services open house in Curran which was going until 5 p.m.
Respectfully submitted, Nancy Simpson, Secretary
Members present: Alice Martin, Marie Meadows, Pinky Noll, Martin Kuhn, Janet Fitch, Paula Briney, Leslie Burket, Brenda Coss, Jordan Meadows, Anne Scrivner, Kelly Griffith, Teri Morenz, Marilyn Weber, Nancy Simpson, John Simpson. Elena Voigt joined via telephone at 2:15 p.m.
Meeting was called to order at 2:05 pm by President Alice Martin. Alice thanked the Board for using electronic voting, the minutes of the February 20 minutes were passed unanimously with 10 Yes votes/0 No votes on March 1.
Reports of Officers:
Treasurer: Marie Meadows reported that CLD has had a problem with bounced checks from shows and clinics. Discussion followed on how to handle this problem: Paula Briney suggested that every effort be made to cash checks before the event is held; for an approved show,we can notify USEF which would result in a suspension for the party writing the check; we can send a letter from Noll Law to the person.
It was decided that checks written on insufficient funds will be treated the same for both shows and clinics. Show secretaries will be instructed to watch for people who have bounced checks to CLD in the past. Paula informed Marie that $683.00 was owed to our insurance company, but wait until the invoice is received. We are covered under a binder right now. Paula said that Pratense Farm and Tower Hill need to be added to the list of insured venues. Paula told the Board that the insurance company now insists that we specify dates for insured events, rather than use the phrase “To Be Announced.” Discussion followed on upcoming insured events: Youth Freestyle Clinic April 10-11; IceBreaker April 24; Special Clinic with Col. Carde June 4-6; FireCracker July 10, Classic August 28-29, and Education Days, November 11-13.
Discussion followed regarding what event to schedule for the November Education Day. It was decided to have someone other than Col. Carde because he will be featured in June and in the fall. Paula raised the topic of whether or not the club can support two education days. No final decision was made.
[The Board returned to the Treasurer’s Report after Martin and Jordan gave their reports. Janet Fitch moved the Report be approved; Pinky Noll seconded. The motion passed unanimously.]
Webmaster: Martin reported that the March newsletter was emailed to 146 recipients on March 11; over 51% were opened by the time of the Board meeting. Discussion followed on the annual bills for the website, and on a possible re-design. Martin was unanimously authorized to spend $30 for the software needed for the new design which will include a “Search” button on each page.
Membership: Pinky passed out the new CLD Membership cards. All agreed that the new cards are quite nice and thanked Martin and Pinky for all of the work they had done to get the cards ready. Pinky reported that CLD currently has 93 members. Pinky reported we have enough glassware to cover CLD Classic awards. All ribbons for 2010 have been ordered and received; cost $571.23. 30 copies of The Reader were printed and mailed; cost $6.16. 500 copies of the Omnibus were printed for $127.74.
Newsletter Editor: Jordan Meadows reported for Kelley Clausing, who was out of town. Jordan requested that members send in pictures to be posted on Facebook. Jordan and Kelley will try to keep our page up to date with USDF and USEF news. Jordan explained how to sign up to be a ‘friend of CLD’.
Awards: Marilyn Weber reported that she had re-written several portions of the information regarding CLD year-end awards for clarification. No substantive changes were submitted. Discussed what constitutes a closed breed show. Anne Scrivner asked whether or not classes such as those for novice or maiden horses and or riders are included or excluded from our Awards program. Marilyn said novice/maidens are INCLUDED, Alice thought they were EXCLUDED. Marilyn stated that it did not matter because those horses/riders end up being signed up for the Novice Section of CLD Awards anyway.
Paula moved that the Awards Report be accepted; Marie Meadows seconded. More discussion followed, mainly on how this section would appear in the Handbook. Alice explained the report would be included in the draft Handbook [to be voted on at a later date] with only formatting and “clean-up” changes. The vote was unanimous.
Scholarship: Janet Fitch reported on the various CLD scholarships. She read a draft of the guidelines for the Cheryl Finke Fund for Developing Riders. The intent of this award is to provide some financial help when special opportunities arise for a club member who wants to supplement their education. Discussion on this scholarship followed and was mixed with comments about the other two CLD scholarships [Academic and Clinic Participation]. One point of discussion was the requirement that recipients of the CFF Scholarship write a report of their experience to be published in The Reader, to benefit all members. Kelley had previously asked that a Reader report be a condition of all scholarship awards. Martin suggested we award only one CP award the first year. We discussed how often to award scholarships; one person cannot get more than one per year; the importance of keeping enough money in reserve for club emergencies; goals; qualifications; are scholarships financially ‘need-based’ or ‘need-blind’; what percent of total cost is being requested. Alice entertained us with the quote “Anyone who has a horse, has needs.” We discussed the length of time one must be a member of CLD before any scholarship can be awarded. Tracy Walker had suggested by e-mail that six months is too little. Most present favored two years. Janet will continue working on the various forms and will present them for a vote at a later date. She will make the draft available on WriteBoard.
Symposium: Kate Fleming-Kuhn was absent; Alice Martin presented her report. Alice announced that USDF had accepted her grant application. CLD has been awarded a $1,000.00 grant to be used for expenses related to the June 4-6, 2010 Col. Carde Symposium. This will include clinic, three lectures, Friday and Sunday luncheons, and a Saturday night dinner. Because these dates conflict with the ARAB, Inc. show, Martin will see if some of Col. Carde’s presentation can be videotaped. Kate has received a verbal “yes” from Scott Hassler for 2011 Education Days. There was discussion on what to plan for the November Education Day. Alice explained that due to Col. Carde’s health, he may decide not to travel to the United States after 2010. The consensus of the group was not to have Col. Carde for Education Day in 2010, but for Kate to look for someone else. Those present understand it is getting late in 2010 to be looking for a November 2010 speaker. In the past, Education Day has sometimes been hard to fill with riders, perhaps because it falls at the end of everyone’s show year. Janet suggested the person who talked to our group some years ago on the “Prix St. James” [none could remember his name]. Dr. Hilary Clayton was suggested, but is hard to schedule.
Grassroots: Kelly Griffith reported she will see David Blake on April 24-25th and will talk to him about arranging a CLD Youth event. We discussed the Guidelines written by Merri Voigt for CLD-Approved Schooling Shows. Teri Morenz, from Tower Hill Stables which holds two dressage schooling shows, joined the discussion, expressing agreement with the Guidelines. The Guidelines will be added to the Handbook which will be distributed at the April 24 IceBreaker.
By-Laws: Janet Fitch made a motion that the Bylaws, as presented electronically prior to our meeting, be accepted. Paula Briney seconded. Motion passed unanimously.
Show safety: Anne Scrivner reported she is making the required signage.
IceBreaker: Sue Graham, Co-Manager with daughter Amanda, reported by email that there was no additional news since our last meeting. Volunteers still needed.
Firecracker: Alice reported that Julie Nichols will be the onsite ‘day manager’ of the show and that Jan Gurga will receive the entries. Volunteers still needed.
Classic: John Simpson reported that he still needs a Volunteer Coordinator. Neither Mary Lou Flowers nor Elena Voigt can do it for 2010.
Youth Events: Paula Briney and Marilyn Weber reported a clinic with Melanie Michalak is tentatively planned for April 10, 2010. Her fee is $500.00 plus mileage (cost per mile not clear, but estimated at $.35 per mile for 383 miles to be $134.05). Discussion of the total cost of the clinic followed: what should the cost per lesson be, should the cost per lesson cover the total clinic costs or should CLD partially subsidize. Paula said that if the clinic does not fill with youth members, it would be opened to adult members.
Janet made a motion that CLD support and subsidize this clinic. Lesson cost would be $30.00 for CLD youth, $75 for CLD adults, $85 for non-CLD adults (if room allows). Martin seconded. Motion passed unanimously.
Inter-club Liaison and Charities: Leslie Burket reported that she had distributed her report via email the evening of March 12. Many of the Board members had not yet seen it. Due to time constraints this topic was tabled.
Sponsorships: Nancy Simpson will be in charge of sponsorships for CLD Classic.
40th Anniversary Committee: Alice suggested we try to get some of the founding members to attend. Elaine Gibala and Genelle Royer, co-founders with Alice, were mentioned.
Old Business: The designation of which year our two new Board members would have their terms expire was a misunderstanding. They were not additions to the Board, but members elected in 2009, because Standing Board Members who previously were elected Representatives did not choose to run for re-election.
Jon Gray Noll is the Agent for CLD with the Secretary of State’s office to register Not-for-Profit Organizations. The annual fee is $5 and due in August.
New Business: It was voted to keep the rental price of CLD’s dressage arena to $100 per event, $50 to pick and deliver and $75 to help set up. Paula reported that the meter tape was damaged and needs to be replaced. The Board unanimously agreed to buy a new 100m tape.
Next Meeting is scheduled for Sunday April 18 at 2:00 at StarWest.
Meeting adjourned at 3:50 pm. Those in attendance were urged to attend the Heartland Equine Health Services open house in Curran which was going until 5 p.m.
Respectfully submitted, Nancy Simpson, Secretary
February 20, 2010 Meeting Minutes
Centerline Dressage Board Meeting
March 13, 2010
StarWest
Members present:
Alice Martin, Kate Fleming-Kuhn, Martin Kuhn, Kelley Clausing, Nancy Simpson, Amanda Graham, Sue Graham, Anne Scrivner, Leslie Burket, Merri Voigt, Jordan Meadows.
Janet Fitch participated via telephone; Paula Briney participated via telephone for part of the meeting.
Meeting was called to order at 2:05 pm by President Alice Martin.
Reports of Officers:
Treasurer: Marie Meadows was unable to attend. Alice Martin reported for Marie that there were no changes in the treasury since the January meeting.
Membership Secretary: Pinky Noll was unable to attend. Alice reported for Pinky that CLD has 82 current members. Pinky made 16 phone calls to former members who have not yet renewed; 5 of those intend to renew; a few commented that they cannot afford the membership fee; a few expressed approval of upcoming educational events. Twenty copies of the newsletter were printed, 15 copies were mailed. Although the cost of printing was donated by Noll Law, $6.60 in postage needs to be reimbursed to Noll Law.
Newsletter Editor: Kelley Clausing reported that she still needs biographical information and pictures for the newsletter from some Board members. She intends to include a ‘member spotlight’ feature in upcoming issues. Kelley demonstrated Facebook and explained her proposal that CLD develop information to be posted free at a club Facebook page. Jordan Meadows and Kelley both volunteered to develop an account for CLD and to serve as administrators.
Webmaster: Martin Kuhn reported that the last email to CLD members went out on Feb. 15 to 145 email addresses; of those, 59 were opened by Feb. 20. A question remains as to why some emails are not getting through. Possible explanations include spam filter on individual accounts or on email providers’ servers. Martin distributed mock-ups of membership cards. Members present selected the format nicknamed “A. Lincoln.” A discussion followed regarding how much information to include on the cards. It was decided that membership cards will include member’s name, club name, club website address and current membership year.
Awards: Marilyn Weber was unable to attend. Alice reported for Marilyn that a couple of nominations had been received.
Scholarship: Janet Fitch [via telephone] read her report which had been distributed to Board members via email. She commented that the Academic scholarship does not get enough applicants. Discussion followed concerning the various scholarships: the Academic, the Cheryl Finke Memorial, and the proposed Participation. Discussion included how to promote awareness of the scholarships and what the criteria should be included for each type. The proposed "participation" scholarship may be renamed. Suggestions for promotion included a link on our home Webpage, announcements at shows, newsletter articles, and email alerts as the deadline for application approaches. Comments included: volunteerism to CLD should be added as a criterion for receiving any scholarship; reports should be required from recipients; reports should be included in the newsletter. There was discussion about the number of days for symposia and clinics.
Reports of Coordinators:
Symposium: Kate Fleming-Kuhn distributed copies of her Symposium report. Kate proposed that CLD host an annual Symposium similar to what was done in past years as CLD’s Annual Education Day. She proposed a November 2010 Symposium format event with a major clinician. Discussion followed on possible clinicians (Scott Hassler, Cindy Ishoy, Walter Zettl, George Williams), location, auditors and auditing fees, an evening dinner, a lecture, promoting the event with other GMOs. It was decided that auditing fees for CLD members would be lower than non-member auditing fees. Paula Briney [via telephone] suggested we also use press releases, perhaps with the help of Margaret Stranow who helps the Midwest Charity Board with their releases.
Grassroots: Kelly Griffith commented on the written report she had submitted that was e-mailed to all Board members prior to the meeting. She has contacted David Blake for a Youth Clinic in the Champaign area. He had not yet responded. (David had received the Cheryl Finke Developing Rider Scholarship in 2007 that asks the recipient to donate a clinic to the club.)
Jr/YR: Jordan Meadows requested a current list of CLD juniors/young riders which is available from Pinky’s spreadsheet of member information. She mentioned the USDF High school Dressage Club program. Paula commented that it may be defunct. Jordan suggested that we sponsor a party at Classic (in August) for youth members.
By-Laws: Tracey Walter was unable to attend. Alice mentioned that Sue Schultz, a lawyer member from Belleville, is quite knowledgeable about by-laws and has volunteered to help. A question remains regarding the term of service for the two most recently elected Board members, Nancy Simpson and Marie Meadows. In order to keep the odd and even year terms of office equal, one of these should serve for one year. This would correct the current imbalance in expiring terms. No decision was reached. We are expecting legal input from John Simpson. Alice reported that we will be able to vote on By-Laws changes by electronic voting.
Show safety: Anne Scrivner reported that show management is now required by USEF to post directions for EMT personnel, provide maps of the show grounds, and that EMT personnel must wear a label indicating their position and must have emergency equipment on hand. We are required to develop a plan on disposal of a dead horse. Our show managers are already in compliance with the regulation on disposal of medical sharps.
IceBreaker: Sue and Amanda Graham, co-managers, reported that some of the officials for IceBreaker have been secured. They are Brenda Zeitler (judge), Anne Scrivner (scribe), Brett Fisher (paddock steward) and Amira Anthony (runner). Two scorers and more runners are still needed. Sue requested a list of CLD members. It was reported that the 2009 IceBreaker show made a profit of $976.00
Firecracker: Alice reported than Jan Gurga will be the manager. Other officials are Melanie Michalak (judge), Leslie Burkett (scribe) and Brett Fisher (paddock steward). Alice asked if we should consider selling inexpensive sponsorships for schooling shows, such as a $5.00 fee to print a business card on the time sheet. Those present agreed this could be done. It was reported that the 2009 Firecracker show made a profit of $537.00.
Classic: John Simpson was unable to attend.
USDF Convention: By e-mail prior to the Board meeting, Paula Briney had distributed two USDF Convention reports from other attendees that she felt covered the activities of convention well.
Inter-club Liaison: We were unable to reach Elena Voigt by phone. Leslie Burkett, who is also a member of SLADS, reported that she intends to contact some of the GMOs that border our geographic location.
Old Business:
Club Insurance: 2010 price for our insurance is not yet known. It was $818.00 in 2009. The daily rate for show insurance remains $40.00
Youth Events: Marilyn was unable to attend and we were unable to reach Tracey by phone. It was decided that youth should get registration priority for events designed specifically for them. In the event that openings remain, they can be offered to adult amateur club members.
New Business:
Even or Odd years: A question remains regarding the term of service for the two most recently elected Board members, Nancy Simpson and Marie Meadows. In order to keep the odd and even year terms of office consistent, one of these should serve for one year. This would correct the current imbalance in when terms expire. No decision was reached. We are expecting legal input from John Simpson. This matter was tabled.
Guidelines for CLD Approved Shows: Merri Voigt presented written suggestions for CLD members who wish to host a CLD approved show. She is considering holding a show at her Chrisman farm in July 2010. Discussion followed. CLD insurance would be available for the show, with the show host responsible for the fee. The show would be advertised at no cost in the CLD newsletter and website. The show facility should be inspected by a CLD Board member for safety and suitability. CLD members would pay a lower entry fee. CLD membership forms would be available at the show to encourage non-members to join. Would profits and loss be shared with CLD? Kate Fleming-Kuhn suggested that CLD would hopefully be benefitting by either gaining new members or receiving the non-member fee charged by the show, and the show host doing the work would receive the profit or loss. Matter was tabled until next meeting, when a vote will be taken.
Registration with the State of Illinois: Pinky Noll has been taking care of this. A $5.00 annual
payment is required.
CLD Anniversary: CLD was begun in 1972. The year 2012 will be the Club’s 40th Anniversary. Alice suggested we begin planning for various celebrations throughout the year, culminating with something special in November 2012. Nancy Simpson and Janet Fitch volunteered to be on that committee with Alice Martin.
Thank You’s: Alice Martin presented a gift to former Treasurer Kate Fleming-Kuhn for her three years of service to the CLD Board. Matching gifts were there for former President Tracey Walker and former Secretary Janet Fitch, but they were not in attendance to receive them.
Meeting adjourned at 3:45 pm.
Announcements:
Sue Graham told the group about a myofascial clinic by Jim Pascucci to be held at The Stables in Glenarm on April 10-11, 2010.
After polling the seven who remained in the room for a Saturday or Sunday preference, the next meeting of the CLD Board is set for 2 p.m. on Saturday, March 13, in the StarWest lounge. (The April meeting will be set for a Sunday to accommodate the members who cannot attend on a Saturday.)
Respectfully submitted by Nancy Simpson, Secretary
Members present:
Alice Martin, Kate Fleming-Kuhn, Martin Kuhn, Kelley Clausing, Nancy Simpson, Amanda Graham, Sue Graham, Anne Scrivner, Leslie Burket, Merri Voigt, Jordan Meadows.
Janet Fitch participated via telephone; Paula Briney participated via telephone for part of the meeting.
Meeting was called to order at 2:05 pm by President Alice Martin.
Reports of Officers:
Treasurer: Marie Meadows was unable to attend. Alice Martin reported for Marie that there were no changes in the treasury since the January meeting.
Membership Secretary: Pinky Noll was unable to attend. Alice reported for Pinky that CLD has 82 current members. Pinky made 16 phone calls to former members who have not yet renewed; 5 of those intend to renew; a few commented that they cannot afford the membership fee; a few expressed approval of upcoming educational events. Twenty copies of the newsletter were printed, 15 copies were mailed. Although the cost of printing was donated by Noll Law, $6.60 in postage needs to be reimbursed to Noll Law.
Newsletter Editor: Kelley Clausing reported that she still needs biographical information and pictures for the newsletter from some Board members. She intends to include a ‘member spotlight’ feature in upcoming issues. Kelley demonstrated Facebook and explained her proposal that CLD develop information to be posted free at a club Facebook page. Jordan Meadows and Kelley both volunteered to develop an account for CLD and to serve as administrators.
Webmaster: Martin Kuhn reported that the last email to CLD members went out on Feb. 15 to 145 email addresses; of those, 59 were opened by Feb. 20. A question remains as to why some emails are not getting through. Possible explanations include spam filter on individual accounts or on email providers’ servers. Martin distributed mock-ups of membership cards. Members present selected the format nicknamed “A. Lincoln.” A discussion followed regarding how much information to include on the cards. It was decided that membership cards will include member’s name, club name, club website address and current membership year.
Awards: Marilyn Weber was unable to attend. Alice reported for Marilyn that a couple of nominations had been received.
Scholarship: Janet Fitch [via telephone] read her report which had been distributed to Board members via email. She commented that the Academic scholarship does not get enough applicants. Discussion followed concerning the various scholarships: the Academic, the Cheryl Finke Memorial, and the proposed Participation. Discussion included how to promote awareness of the scholarships and what the criteria should be included for each type. The proposed "participation" scholarship may be renamed. Suggestions for promotion included a link on our home Webpage, announcements at shows, newsletter articles, and email alerts as the deadline for application approaches. Comments included: volunteerism to CLD should be added as a criterion for receiving any scholarship; reports should be required from recipients; reports should be included in the newsletter. There was discussion about the number of days for symposia and clinics.
Reports of Coordinators:
Symposium: Kate Fleming-Kuhn distributed copies of her Symposium report. Kate proposed that CLD host an annual Symposium similar to what was done in past years as CLD’s Annual Education Day. She proposed a November 2010 Symposium format event with a major clinician. Discussion followed on possible clinicians (Scott Hassler, Cindy Ishoy, Walter Zettl, George Williams), location, auditors and auditing fees, an evening dinner, a lecture, promoting the event with other GMOs. It was decided that auditing fees for CLD members would be lower than non-member auditing fees. Paula Briney [via telephone] suggested we also use press releases, perhaps with the help of Margaret Stranow who helps the Midwest Charity Board with their releases.
Grassroots: Kelly Griffith commented on the written report she had submitted that was e-mailed to all Board members prior to the meeting. She has contacted David Blake for a Youth Clinic in the Champaign area. He had not yet responded. (David had received the Cheryl Finke Developing Rider Scholarship in 2007 that asks the recipient to donate a clinic to the club.)
Jr/YR: Jordan Meadows requested a current list of CLD juniors/young riders which is available from Pinky’s spreadsheet of member information. She mentioned the USDF High school Dressage Club program. Paula commented that it may be defunct. Jordan suggested that we sponsor a party at Classic (in August) for youth members.
By-Laws: Tracey Walter was unable to attend. Alice mentioned that Sue Schultz, a lawyer member from Belleville, is quite knowledgeable about by-laws and has volunteered to help. A question remains regarding the term of service for the two most recently elected Board members, Nancy Simpson and Marie Meadows. In order to keep the odd and even year terms of office equal, one of these should serve for one year. This would correct the current imbalance in expiring terms. No decision was reached. We are expecting legal input from John Simpson. Alice reported that we will be able to vote on By-Laws changes by electronic voting.
Show safety: Anne Scrivner reported that show management is now required by USEF to post directions for EMT personnel, provide maps of the show grounds, and that EMT personnel must wear a label indicating their position and must have emergency equipment on hand. We are required to develop a plan on disposal of a dead horse. Our show managers are already in compliance with the regulation on disposal of medical sharps.
IceBreaker: Sue and Amanda Graham, co-managers, reported that some of the officials for IceBreaker have been secured. They are Brenda Zeitler (judge), Anne Scrivner (scribe), Brett Fisher (paddock steward) and Amira Anthony (runner). Two scorers and more runners are still needed. Sue requested a list of CLD members. It was reported that the 2009 IceBreaker show made a profit of $976.00
Firecracker: Alice reported than Jan Gurga will be the manager. Other officials are Melanie Michalak (judge), Leslie Burkett (scribe) and Brett Fisher (paddock steward). Alice asked if we should consider selling inexpensive sponsorships for schooling shows, such as a $5.00 fee to print a business card on the time sheet. Those present agreed this could be done. It was reported that the 2009 Firecracker show made a profit of $537.00.
Classic: John Simpson was unable to attend.
USDF Convention: By e-mail prior to the Board meeting, Paula Briney had distributed two USDF Convention reports from other attendees that she felt covered the activities of convention well.
Inter-club Liaison: We were unable to reach Elena Voigt by phone. Leslie Burkett, who is also a member of SLADS, reported that she intends to contact some of the GMOs that border our geographic location.
Old Business:
Club Insurance: 2010 price for our insurance is not yet known. It was $818.00 in 2009. The daily rate for show insurance remains $40.00
Youth Events: Marilyn was unable to attend and we were unable to reach Tracey by phone. It was decided that youth should get registration priority for events designed specifically for them. In the event that openings remain, they can be offered to adult amateur club members.
New Business:
Even or Odd years: A question remains regarding the term of service for the two most recently elected Board members, Nancy Simpson and Marie Meadows. In order to keep the odd and even year terms of office consistent, one of these should serve for one year. This would correct the current imbalance in when terms expire. No decision was reached. We are expecting legal input from John Simpson. This matter was tabled.
Guidelines for CLD Approved Shows: Merri Voigt presented written suggestions for CLD members who wish to host a CLD approved show. She is considering holding a show at her Chrisman farm in July 2010. Discussion followed. CLD insurance would be available for the show, with the show host responsible for the fee. The show would be advertised at no cost in the CLD newsletter and website. The show facility should be inspected by a CLD Board member for safety and suitability. CLD members would pay a lower entry fee. CLD membership forms would be available at the show to encourage non-members to join. Would profits and loss be shared with CLD? Kate Fleming-Kuhn suggested that CLD would hopefully be benefitting by either gaining new members or receiving the non-member fee charged by the show, and the show host doing the work would receive the profit or loss. Matter was tabled until next meeting, when a vote will be taken.
Registration with the State of Illinois: Pinky Noll has been taking care of this. A $5.00 annual
payment is required.
CLD Anniversary: CLD was begun in 1972. The year 2012 will be the Club’s 40th Anniversary. Alice suggested we begin planning for various celebrations throughout the year, culminating with something special in November 2012. Nancy Simpson and Janet Fitch volunteered to be on that committee with Alice Martin.
Thank You’s: Alice Martin presented a gift to former Treasurer Kate Fleming-Kuhn for her three years of service to the CLD Board. Matching gifts were there for former President Tracey Walker and former Secretary Janet Fitch, but they were not in attendance to receive them.
Meeting adjourned at 3:45 pm.
Announcements:
Sue Graham told the group about a myofascial clinic by Jim Pascucci to be held at The Stables in Glenarm on April 10-11, 2010.
After polling the seven who remained in the room for a Saturday or Sunday preference, the next meeting of the CLD Board is set for 2 p.m. on Saturday, March 13, in the StarWest lounge. (The April meeting will be set for a Sunday to accommodate the members who cannot attend on a Saturday.)
Respectfully submitted by Nancy Simpson, Secretary
January 20, 2010 Meeting Minutes
Centerline Dressage Board Meeting
January 20, 2010
DiCarlo’s, Virden
[Approved by electronic vote January 28, 2010]
Members present:
Tracey Walker, Pinky Noll, Kate Fleming-Kuhn, Martin Kuhn, Marie Meadows, Alice Martin, Marilyn Weber, Kelly Clausing, Nancy Simpson, John Simpson.
Meeting was called to order at 7:30 pm by President Tracey Walker.
Old Business:
No written copy of minutes from the Annual Meeting Nov. 14 was available; Tracey presented verbal minutes. She reported the results of the election for board directors (held on 11/14):
Marie Meadows and Nancy Simpson were elected; Paula Briney and Elena Voight were re-elected.
Alice Martin distributed copies of the StarWest 2010 Calendar of Events which included some Centerline Dressage events with both 2009 and 2010 dates.
Kate Fleming Kuhn presented the Treasurer’s Report for the period January through December 2009.
Discussion followed:
Cost of Classic: the show lost money but one reason was no class sponsorships;
Cost of the Award Banquet: the Club picked up the cost of tickets for those members who did not get show pictures. The Banquet cost included the Awards.
Tax Preparation: a one-time expense to review 2005-2008.
Insurance: Alice asked about getting a breakdown on the cost of insurance and whether or not we should request bids for 2010 insurance. In 2009 Paula Briney was the insurance agent but is no longer affiliated with the company. The number of events covered was discussed.
Horse Fair: CLD is not participating in 2010.
Funds on hand: current balance in checking accounts is $6,304.99. The club has additional funds in Certificates of Deposit. No exact total was presented but it is at least $20,000.
Marie moved to accept the Treasurer’s Report; Marilyn Weber seconded; motion was approved.
The Bylaws revision and other Bylaws issues were discussed:
Ballots are to be tallied by the Secretary of the Board.
Proxy votes: can proxy votes be accepted electronically?
Quorum: 5 of the 8 members of the Board are required for a quorum.
Meetings: whether or not the Board should conduct electronic meetings; complete discussion of agenda items may be more difficult in electronic meetings.
Bylaws: Board members should receive a copy of draft Bylaws prior to any meeting with a Bylaws vote on the agenda.
Tracey Walker said that once the Bylaws revision is final, each CLD member would receive a printed copy of the CLD Handbook, as would all new members.
John Simpson will check to see if electronic voting is allowed under Illinois statutory provisions
No vote was taken.
New Business:
Secretary for CLD Classic: Marilyn moved, and Kate seconded, a motion to hire Jeanne Craver.
Motion passed.
CLD 2010 Calendar was presented by Tracey. At the present time, it includes Ice Breaker (April 24, Brenda Zeitler judging), FireCracker (July 10, Melanie Michalak judging and clinicing the next day), Classic (Aug. 28-29) and the Awards Banquet /Annual Meeting (Nov. 13).
Tracey Walker pointed out that the emphasis is once again on Shows.
Discussion followed:
CLD will not participate in the 2011 Horse Fair.
How to involve more young people; how to have events other than shows for both the upper
level riders and the less experienced riders; people may hesitate to offer suggestions because they fear being asked to organize the suggested event; the need for tiers of education; where to hold a lower level clinic (perhaps Tower Hill); should we include a lead-line class for shows; should CLD sponsor a lower levels only schooling show; the Jennifer Kotylo clinics do not attract only dressage riders – Western and endurance riders also attend; the importance of adding a ‘big name’ clinician who would draw in members of other clubs; should we sponsor a clinic in the Champaign area with David Blake.
Kate suggested we tap into the Instructor Certification Program when looking for someone to judge or work with young people.
Discussion concluded with Marilyn volunteering to work with Tracey to organize an event which would reach out to young people.
Awards Banquet: Nancy moved and Marilyn seconded that the Awards Banquet be held on November 13, 2010.
Motion passed.
Col. Carde clinics: Alice proposed that CLD sponsor two clinics with Col. Carde during 2010. Because Alice will be applying to the Dressage Foundation for a monetary grant to cover some of the expenses, sponsorship by a GMO is needed. StarWest will guarantee that CLD will not lose any money. A fee will be charged to auditors.
A dinner with Col. Carde speaking to club members and clinic participants may be included.
Marie moved and Marilyn seconded that CLD sponsor two Col. Carde clinics.
Motion passed.
Election of Officers:
Alice Martin, President, by unanimous vote.
Vice-President, Elena Voigt, by unanimous vote.
Secretary, Nancy Simpson, by unanimous vote.
Treasurer, Marie Meadows, by unanimous vote.
CLD Auction: Martin Kuhn requested that CLD resume the Auction at the Christmas Party, with proceeds to be used for Scholarship funds. Pinky offered to host the event, to be held Dec. 11, 2010.
Most Improved Rider: This award was neglected for 2009. In 2010 the Board will send out a reminder to those who vote on this award.
Thank You: Tracey Walker, Kate Fleming-Kuhn, and Janet Fitch were thanked for their years of service to CLD as President, Treasurer, and Secretary.
Board meetings: the number of meetings per year was discussed. It was decided that the Board should meet monthly. Alice distributed a form asking for best time of the day and best day of the week.
Next Meeting: The Board will meet at 2:00 pm at StarWest on Saturday, February 20, 2010.
The meeting adjourned at 9:00 pm.
Respectfully submitted,
Nancy Simpson, Secretary
[note: 8 members voted to approve; 0 members voted to disapprove]
January 20, 2010
DiCarlo’s, Virden
[Approved by electronic vote January 28, 2010]
Members present:
Tracey Walker, Pinky Noll, Kate Fleming-Kuhn, Martin Kuhn, Marie Meadows, Alice Martin, Marilyn Weber, Kelly Clausing, Nancy Simpson, John Simpson.
Meeting was called to order at 7:30 pm by President Tracey Walker.
Old Business:
No written copy of minutes from the Annual Meeting Nov. 14 was available; Tracey presented verbal minutes. She reported the results of the election for board directors (held on 11/14):
Marie Meadows and Nancy Simpson were elected; Paula Briney and Elena Voight were re-elected.
Alice Martin distributed copies of the StarWest 2010 Calendar of Events which included some Centerline Dressage events with both 2009 and 2010 dates.
Kate Fleming Kuhn presented the Treasurer’s Report for the period January through December 2009.
Discussion followed:
Cost of Classic: the show lost money but one reason was no class sponsorships;
Cost of the Award Banquet: the Club picked up the cost of tickets for those members who did not get show pictures. The Banquet cost included the Awards.
Tax Preparation: a one-time expense to review 2005-2008.
Insurance: Alice asked about getting a breakdown on the cost of insurance and whether or not we should request bids for 2010 insurance. In 2009 Paula Briney was the insurance agent but is no longer affiliated with the company. The number of events covered was discussed.
Horse Fair: CLD is not participating in 2010.
Funds on hand: current balance in checking accounts is $6,304.99. The club has additional funds in Certificates of Deposit. No exact total was presented but it is at least $20,000.
Marie moved to accept the Treasurer’s Report; Marilyn Weber seconded; motion was approved.
The Bylaws revision and other Bylaws issues were discussed:
Ballots are to be tallied by the Secretary of the Board.
Proxy votes: can proxy votes be accepted electronically?
Quorum: 5 of the 8 members of the Board are required for a quorum.
Meetings: whether or not the Board should conduct electronic meetings; complete discussion of agenda items may be more difficult in electronic meetings.
Bylaws: Board members should receive a copy of draft Bylaws prior to any meeting with a Bylaws vote on the agenda.
Tracey Walker said that once the Bylaws revision is final, each CLD member would receive a printed copy of the CLD Handbook, as would all new members.
John Simpson will check to see if electronic voting is allowed under Illinois statutory provisions
No vote was taken.
New Business:
Secretary for CLD Classic: Marilyn moved, and Kate seconded, a motion to hire Jeanne Craver.
Motion passed.
CLD 2010 Calendar was presented by Tracey. At the present time, it includes Ice Breaker (April 24, Brenda Zeitler judging), FireCracker (July 10, Melanie Michalak judging and clinicing the next day), Classic (Aug. 28-29) and the Awards Banquet /Annual Meeting (Nov. 13).
Tracey Walker pointed out that the emphasis is once again on Shows.
Discussion followed:
CLD will not participate in the 2011 Horse Fair.
How to involve more young people; how to have events other than shows for both the upper
level riders and the less experienced riders; people may hesitate to offer suggestions because they fear being asked to organize the suggested event; the need for tiers of education; where to hold a lower level clinic (perhaps Tower Hill); should we include a lead-line class for shows; should CLD sponsor a lower levels only schooling show; the Jennifer Kotylo clinics do not attract only dressage riders – Western and endurance riders also attend; the importance of adding a ‘big name’ clinician who would draw in members of other clubs; should we sponsor a clinic in the Champaign area with David Blake.
Kate suggested we tap into the Instructor Certification Program when looking for someone to judge or work with young people.
Discussion concluded with Marilyn volunteering to work with Tracey to organize an event which would reach out to young people.
Awards Banquet: Nancy moved and Marilyn seconded that the Awards Banquet be held on November 13, 2010.
Motion passed.
Col. Carde clinics: Alice proposed that CLD sponsor two clinics with Col. Carde during 2010. Because Alice will be applying to the Dressage Foundation for a monetary grant to cover some of the expenses, sponsorship by a GMO is needed. StarWest will guarantee that CLD will not lose any money. A fee will be charged to auditors.
A dinner with Col. Carde speaking to club members and clinic participants may be included.
Marie moved and Marilyn seconded that CLD sponsor two Col. Carde clinics.
Motion passed.
Election of Officers:
Alice Martin, President, by unanimous vote.
Vice-President, Elena Voigt, by unanimous vote.
Secretary, Nancy Simpson, by unanimous vote.
Treasurer, Marie Meadows, by unanimous vote.
CLD Auction: Martin Kuhn requested that CLD resume the Auction at the Christmas Party, with proceeds to be used for Scholarship funds. Pinky offered to host the event, to be held Dec. 11, 2010.
Most Improved Rider: This award was neglected for 2009. In 2010 the Board will send out a reminder to those who vote on this award.
Thank You: Tracey Walker, Kate Fleming-Kuhn, and Janet Fitch were thanked for their years of service to CLD as President, Treasurer, and Secretary.
Board meetings: the number of meetings per year was discussed. It was decided that the Board should meet monthly. Alice distributed a form asking for best time of the day and best day of the week.
Next Meeting: The Board will meet at 2:00 pm at StarWest on Saturday, February 20, 2010.
The meeting adjourned at 9:00 pm.
Respectfully submitted,
Nancy Simpson, Secretary
[note: 8 members voted to approve; 0 members voted to disapprove]